Conference Software for New York's Biggest Events
From industry summits at the Javits Center to thought leadership events at the Times Center, Who's In gives New York conference organisers AI networking, custom badges, and real sponsor ROI — from $49/mo.
Everything you need for a world-class New York conference
From AI-powered networking to sponsor portals and Apple Wallet passes — Who's In handles every detail so you can focus on the event experience.
AI Attendee Matchmaking
New York attracts delegates from every industry. Our AI surfaces the right connections — matching VCs with founders, marketers with media, and executives with peers.
QR & LinkedIn Badges
Scan-to-connect badges with LinkedIn QR codes, role labels, and sponsor branding. Thermal and desktop printing. Works at massive Javits Center registration halls.
Sponsor Lead Capture
New York's sponsors expect hard ROI data. Give exhibitors a real-time lead scanner and post-event engagement reports that justify their spend.
Multi-Track Agenda
Manage parallel breakout sessions, keynotes, and workshops across multiple rooms. Attendees personalise their schedule in the mobile app.
Hybrid & Streaming
Reach your global audience from New York. Live stream sessions with interactive Q&A, virtual networking rooms, and timezone-aware scheduling.
Apple & Google Wallet Passes
Frictionless check-in at any New York venue. Scan Wallet passes, eliminate ticket queues, and get real-time door counts on your event dashboard.
Transparent pricing for New York conference organisers
- AI matchmaking & attendee networking on all plans
- Custom badge printing with QR & LinkedIn codes
- Sponsor portal with real-time lead capture
- Multi-day agenda builder with speaker management
- Apple & Google Wallet passes included
- Hybrid streaming with interactive Q&A
Perfect for annual or regular conferences
- Up to 500 attendees
- AI networking & matchmaking
- Custom badge printing
- Sponsor portal
- Multi-day agenda builder
- QR check-in scanner
For large-scale and multi-event organisations
- Unlimited attendees
- Speaker management module
- Multi-event analytics
- Priority support
- Custom domain & branding
- Advanced sponsor analytics
2.7% platform fee on paid ticket events. Free events always free.
"We moved our 1,200-person media conference at the Times Center from Eventbrite to Who's In. The sponsor portal alone saved us 20 hours of manual lead exporting. Networking scores went through the roof."
Top conference venues in New York
Real New York venues where organisers host conferences, summits, and multi-day events.
Javits Center
Convention centre · 2,000-40,000 delegates
Hell's Kitchen, West Side — New York's largest convention centre with a stunning rooftop farm and Hudson River views
New York Hilton Midtown
Hotel conference · 200-3,000 delegates
Midtown Manhattan — Grand Ballroom hosts major corporate summits and industry association conferences
Convene
Co-working event space · 50-500 delegates
Multiple Midtown and FiDi locations — premium flexible meeting and event spaces with full AV and catering
The Glasshouse
Historic venue · 300-800 delegates
Hell's Kitchen — converted industrial space with soaring ceilings and floor-to-ceiling glass walls overlooking the High Line
Columbia University - Lerner Hall
University hall · 150-600 delegates
Morningside Heights — modern glass atrium venue popular for academic, medical, and public policy conferences
Brooklyn Expo Center
Convention centre · 500-2,500 delegates
Greenpoint, Brooklyn — industrial-chic expo hall favoured by creative, media, and DTC brand conferences
Conference seasons in New York
Winter conference season
NRF Retail's Big Show kicks off January at Javits. Post-CES momentum drives tech conferences. Cold weather means indoor-only venues — Midtown hotels dominate.
Spring peak
NYC's busiest conference quarter — TechCrunch Disrupt, Advertising Week satellites, and hundreds of finance summits. Book Javits or Midtown venues 9+ months ahead.
Summer slowdown & Sept surge
July-August sees reduced activity due to heat and holidays. September is the strongest month — UN General Assembly week and Climate Week NYC fill every venue in the city.
Autumn peak & holiday taper
October and November are premium — Web Summit satellite events, healthcare, and pharma conferences. December tapers sharply after Thanksgiving.
New York conference organiser spotlight
David Chen
NYC AI & Data Conference · 1,200 delegates attendees
David launched NYC AI & Data in 2023 as a 150-person meetup at a Chelsea co-working space. Within two years it grew into a 1,200-delegate conference at the Javits Center, attracting ML engineers and data leaders from Wall Street, Columbia, and NYC's startup scene.
"The sponsor portal paid for itself — our sponsors could see lead scans in real time instead of waiting weeks for a CSV."
Frequently asked questions
Is Who's In used at the Javits Center?
Who's In works at any venue including the Javits Center, Times Center, Pier 60, and New York Hilton. Our badge printing and QR check-in run on your existing hardware or on tablets you rent on-site.
How much does Who's In cost for a New York conference?
Starter is $49/mo, Pro is $149/mo. For paid ticket events, 2.7% applies — significantly less than Eventbrite's fees. No per-attendee charges on free events.
Can attendees build their own schedule?
Yes. Each attendee gets a personalised agenda via the attendee app. They browse all sessions, bookmark talks, and receive reminders before each session — reducing drop-off in multi-track New York conferences.
Does Who's In support international delegates for a New York conference?
Absolutely. Registration supports 40+ currencies, multi-language confirmation emails, and hybrid attendance for international delegates who can't travel to New York.
How does QR check-in work at large New York venues?
Volunteers use our iOS/Android scanner app — free, no special hardware needed. For high-throughput venues like Javits, you can run multiple scan stations simultaneously with synced real-time counts.
Ready to run your best New York conference yet?
AI networking, custom badges, sponsor portals, and hybrid support — all in one platform. Start free, upgrade when you're ready.
