Conference Software for the Tech Capital of the World
From developer conferences at Moscone Center to VC summits in SoMa, Who's In powers San Francisco's most demanding events with AI networking, custom badges, and sponsor ROI dashboards — from $49/mo.
Everything you need for a world-class San Francisco conference
From AI-powered networking to sponsor portals and Apple Wallet passes — Who's In handles every detail so you can focus on the event experience.
AI Networking for Tech Crowds
San Francisco's attendees are tech-savvy and short on time. Our AI surfaces the highest-signal networking matches — engineer to engineer, founder to investor — in seconds.
Developer-Style Badges
GitHub handle, role level, and QR code on every badge. Custom badge templates that resonate with tech audiences. Thermal and PDF print support.
Sponsor & Exhibitor Portals
SF's tech sponsors expect product demos, lead attribution, and pipeline data. Give them a self-serve portal with real-time scan metrics and post-show lead exports.
Multi-Track Agenda Builder
Manage keynotes, workshops, unconference sessions, and hackathons across Moscone's multiple halls. Drag-and-drop scheduling with speaker management built in.
Hybrid & Remote-First Support
San Francisco tech conferences draw global audiences. Stream every session, enable virtual networking, and offer remote speaker slots with no extra setup.
Instant Wallet Passes
Apple and Google Wallet passes delivered on registration. QR check-in at Moscone gates — zero paper, zero queues, 100% real-time door count.
Transparent pricing for San Francisco conference organisers
- AI matchmaking & attendee networking on all plans
- Custom badge printing with QR & LinkedIn codes
- Sponsor portal with real-time lead capture
- Multi-day agenda builder with speaker management
- Apple & Google Wallet passes included
- Hybrid streaming with interactive Q&A
Perfect for annual or regular conferences
- Up to 500 attendees
- AI networking & matchmaking
- Custom badge printing
- Sponsor portal
- Multi-day agenda builder
- QR check-in scanner
For large-scale and multi-event organisations
- Unlimited attendees
- Speaker management module
- Multi-event analytics
- Priority support
- Custom domain & branding
- Advanced sponsor analytics
2.7% platform fee on paid ticket events. Free events always free.
"Running a 2,000-person developer conference at Moscone used to mean 6 different tools. Who's In replaced them all. The AI matchmaking led to a 60% increase in scheduled 1:1 meetings on day one."
Top conference venues in San Francisco
Real San Francisco venues where organisers host conferences, summits, and multi-day events.
Moscone Center
Convention centre · 2,000-30,000 delegates
SoMa — San Francisco's flagship convention venue, home to Dreamforce, GDC, and RSA Conference
Palace of Fine Arts
Historic venue · 200-1,000 delegates
Marina District — iconic Beaux-Arts rotunda and theatre ideal for keynote-driven tech and design conferences
UCSF Mission Bay Conference Center
University hall · 100-500 delegates
Mission Bay — modern campus venue popular for biotech, life sciences, and healthtech conferences
Bespoke Events at Westfield Centre
Co-working event space · 80-300 delegates
Union Square — pop-up event space in the heart of downtown, walkable from all major hotels
Hyatt Regency San Francisco
Hotel conference · 300-2,000 delegates
Embarcadero — waterfront hotel with 65,000 sq ft of event space and Bay Bridge views
The Pearl
Historic venue · 150-600 delegates
Dogpatch — converted 1920s auto showroom turned event venue, popular for startup demo days and product launches
Conference seasons in San Francisco
Early-year tech season
Post-CES energy carries into SF — developer conferences, blockchain events, and VC demo days. RSA Conference fills Moscone in late February. Mild weather favours outdoor receptions.
Peak conference spring
Google I/O and WWDC satellite events drive developer traffic. GTC (GPU Technology Conference) brings the AI crowd. This is SF's most competitive booking window.
Summer conferences & Dreamforce
Dreamforce in September is the city's biggest event, filling every hotel and venue. Summer climate is cool and foggy — Karl the Fog is a running joke at outdoor receptions.
Autumn surge & holiday cool-down
October sees TechCrunch Disrupt and dozens of SaaS summits. November stays active until Thanksgiving. December is quiet — most organizers plan for Q1 launches.
San Francisco conference organiser spotlight
Kenji Tanaka
SF Climate & Sustainability Summit · 850 delegates attendees
Kenji organized the first SF Climate Summit in 2023 at a Mission District warehouse for 120 climate-tech founders. It scaled to 850 delegates at the Palace of Fine Arts, drawing cleantech VCs, LBNL researchers, and corporate sustainability officers.
"Hybrid streaming let us include speakers from Singapore and Nairobi without anyone buying a plane ticket — our carbon footprint report looked much better."
Frequently asked questions
Does Who's In work at Moscone Center?
Yes. Who's In has no venue lock-in. Our QR scanner app runs on iOS and Android — bring your own tablets or phones, set up multiple scan stations, and get real-time capacity data across Moscone's halls.
Is there a free trial for San Francisco organisers?
Yes — start free with unlimited attendees on free events. Paid event features and sponsor portals are on the Starter ($49/mo) and Pro ($149/mo) plans. 14-day trial with no credit card required.
Can Who's In handle hackathons and unconference sessions?
Absolutely. Create session types — hackathons, workshops, AMAs, unconference slots — each with their own capacity, registration, and check-in flow. Attendees self-select sessions in the app.
What analytics does Who's In provide for San Francisco tech sponsors?
Sponsors see session attendance, badge scans, lead profiles, and engagement scores in real time. Post-event exports include lead CSV with opt-in status for compliant follow-up.
How do I manage speakers at a large SF conference?
The Pro plan includes a speaker management module — invite speakers via link, collect bios and headshots, assign sessions, and send automated reminders. No spreadsheets needed.
Ready to run your best San Francisco conference yet?
AI networking, custom badges, sponsor portals, and hybrid support — all in one platform. Start free, upgrade when you're ready.
