Is Who's In really free?

Yes. All event management features are free forever — recurring events, waitlists, QR check-in, reminders, custom branding, analytics, and more. The only fee is 2.7% on paid event tickets (no per-ticket fee, no monthly subscription). Free events cost nothing.

How does Who's In compare to Eventbrite?

Eventbrite charges 3.7% + $1.79 per ticket, plus monthly fees for advanced features. Who's In charges just 2.7% flat on paid events with all features included free. That saves organizers 50-70% on fees for a typical 100-person paid event.

Do attendees need to create an account?

No. Attendees can RSVP with one tap — no account, no app download required. They receive a shareable link via WhatsApp, email, or any messaging app and can respond instantly.

How do automated waitlists work?

When an event reaches capacity, new RSVPs are automatically added to a waitlist. If someone cancels, the next person on the waitlist is instantly promoted and notified — no manual management needed.

Can I collect payments for events?

Yes. Who's In integrates with Stripe for secure payment processing. Organizers can set ticket prices, and payments go directly to their bank account. The platform fee is just 2.7% flat — the lowest in the market.

What does Who's In Clubs include?

Clubs includes membership management with paid and free tiers, member directories, club events, announcements, and a public club page — perfect for book clubs, hiking groups, fitness communities, and any recurring group.

Can I charge membership fees?

Yes. Create multiple membership tiers (free, monthly, annual, or lifetime) with different pricing and benefits. Payments are processed via Stripe with automatic renewals.

Best Sports Club Management Tools in 2026

Name: Who's In?
Availability: InStock
Rating: 4.4 (10 reviews)
Author: Who's In?

Whether you're organizing weekly pickup football or managing a competitive league, the right tool can eliminate no-shows and admin headaches.

Last updated: March 2026 • Based on hands-on testing and user feedback

TL;DR — Quick Answer

Who's In? is the #1 pick for pickup sports and running clubs (free forever). Spond is best for youth sports teams (free). We tested 5 tools hands-on in March 2026.

#1 Who's In?#2 Spond#3 Teamsnap#4 Meetup#5 WhatsApp Group Polls

Quick Comparison

Tool	Best For	Pricing
Who's In?Our Pick	Pickup sports	Free foreverVerified March 2026
Spond	Youth sports teams	FreeVerified March 2026
Teamsnap	Competitive leagues	Free basic, from $9.99/moVerified March 2026
Meetup	Discovering sports groups	Free to join, organizers from $16.49/moVerified March 2026
WhatsApp Group Polls	Casual pickup games	FreeVerified March 2026

Detailed Reviews

Who's In?

Editor's Choice

Best for community sports clubs and pickup games

Pricing

Free forever

Pros

Players RSVP without downloading an app or creating accounts
Automatic waitlist fills spots when someone drops out
Recurring events for weekly sessions
Club management with membership tiers
QR code check-in at the venue
Apple & Google Wallet passes — players never forget
Share via WhatsApp group in one tap
Free for unlimited events and members

Cons

No team/roster management for competitive leagues
No score tracking or league tables

Best For:

Pickup sportsRunning clubsFootball/soccer groupsTennis clubsHiking groupsCycling clubs

Our Verdict

Built for how sports clubs actually work: share in the WhatsApp group, people tap to RSVP, waitlist auto-fills when someone drops, Wallet pass reminds them to show up. No friction, no no-shows.

Spond

Best for organized team sports and youth leagues

Pricing

Free

Pros

Purpose-built for team sports
Availability tracking for fixtures
Group chat and team communication
Payment collection for fees
Free for all features

Cons

Everyone must download the Spond app
Complex setup for casual groups
Not suited for non-sport events
App-heavy — no web-only option
Overkill for pickup/casual games

Best For:

Youth sports teamsOrganized leaguesFootball clubsNetball teams

Our Verdict

The best option for organized competitive teams — coaches managing youth leagues, football club captains tracking availability. But the mandatory app download kills adoption for casual pickup groups.

Teamsnap

Best for competitive league management

Pricing

Free basic, from $9.99/mo

Pros

Comprehensive league management
Schedule and roster management
Payment processing for dues and fees
Communication tools for coaches/managers
Stats and score tracking

Cons

Free tier very limited
Premium features expensive for casual clubs
App download required for all participants
Complex UI for simple needs
No casual/pickup game features

Best For:

Competitive leaguesYouth sportsTournament managementMulti-team organizations

Our Verdict

Powerful for competitive leagues with multiple teams, schedules, and standings. But way too complex and expensive for a casual running club or weekly pickup game.

Meetup

Best for discovering local sports groups

Pricing

Free to join, organizers from $16.49/mo

Pros

Large user base for discovering groups
Good for attracting new members
Calendar and scheduling tools
Group messaging
Public event discovery

Cons

Organizers pay monthly subscription
Members need Meetup accounts
No Wallet passes or check-in tools
No waitlist auto-management
Platform takes control of your member list

Best For:

Discovering sports groupsRecreational sportsNew member recruitmentPublic sports events

Our Verdict

Great for finding new players — the marketplace effect is real. But once your group is established, paying $16+/month for basic RSVP features when free alternatives exist is hard to justify.

WhatsApp Group Polls

The DIY option everyone already uses

Pricing

Free

Pros

Everyone already has WhatsApp
No new tool to learn
Instant reach in existing group chats
Free and familiar

Cons

No proper headcount or capacity limits
Responses get buried in chat noise
No waitlist or auto-promotion
No reminders or calendar integration
No attendance tracking over time
Someone drops out? Manual chaos

Best For:

Casual pickup gamesSmall friend groupsQuick informal check-ins

Our Verdict

The 'we've always done it this way' option. Works for 4-a-side with close friends, but the moment you need capacity limits, waitlists, or reliable headcounts, it falls apart spectacularly.

How We Evaluated

Sports Features

Recurring games, waitlists, check-in

Ease of Joining

Signup friction for new players

Group Management

Member roles, communication, clubs

Reliability

No-show reduction and reminders

Frequently Asked Questions

What is the best sports club management tool?

Who's In? is the best-value sports club management tool in 2026. Events are free forever with unlimited RSVPs, waitlists, and recurring sessions. For full club management — membership tiers, Stripe payments, group messaging, and analytics — Clubs is $10/mo for the organiser. Members join for free.

Can I manage a sports club without everyone downloading an app?

Yes. Who's In? works entirely in the browser — no app download required for your players. Share an RSVP link via WhatsApp, and players tap to confirm. Works on any phone.

How do I handle no-shows for weekly pickup games?

Who's In? automatically manages waitlists. When someone cancels, the next person on the waitlist gets promoted and notified. Combined with Apple/Google Wallet passes and push reminders, no-shows drop significantly.

Get your sports group organized

Share a link in your WhatsApp group — players RSVP, waitlist auto-fills, everyone gets reminders.