Who's In vs TeamSnap
Who's In Clubs is free at the core with 2.7% only on paid events. TeamSnap charges $9.99-24.99/month per team — and every member needs to download a native app. Who's In works instantly in any browser as a PWA with Apple & Google Wallet passes, multi-admin QR check-in, and Stripe-powered membership tiers.
All features included · No credit card required
Last updated: March 20, 2026
Who's In
Free core • 2.7% on paid events
- Free for free events and clubs — no per-team fee
- Apple & Google Wallet passes included
- QR check-in scanner with multi-admin support
- Membership tiers with Stripe payments
- PWA — no app download required for members
TeamSnap
From $9.99-24.99/mo per team
- Strong sports team scheduling
- Team messaging and chat
- Availability tracking for games
- Photo and video sharing
- Per-team monthly pricing adds up fast
- Requires native app download for members
- No Apple/Google Wallet passes
- No Stripe-powered membership payments
Free Club Management vs. \$9.99-24.99/mo Per Team
TeamSnap is a sports team management platform built around game scheduling, availability tracking, and team communication. It charges $9.99-24.99 per month per team, which means a club running multiple teams or groups can face bills of $50-100+/month quickly. Every member must download the TeamSnap app to participate, creating friction for casual or new members.
Who's In Clubs takes a different approach: the core platform is free. Paid events and memberships attract just a 2.7% transaction fee via Stripe. There's no per-team pricing, no per-member pricing, and no app download required — members access everything through a modern PWA that installs on any phone. Add Apple & Google Wallet passes, multi-admin QR check-in, WhatsApp reminders, and membership tiers with automated Stripe payments.
💰 Running 3 teams on TeamSnap? That's $30-75/month before you collect a penny. Who's In Clubs: $0/month. You only pay 2.7% when money changes hands.
TeamSnap Limitations:
- • Per-team pricing of $9.99-24.99/month — costs multiply with each team
- • All members must download the TeamSnap native app
- • No Apple Wallet or Google Wallet pass generation
- • No Stripe-powered membership tier payments
- • No multi-admin QR check-in for events
- • No WhatsApp integration for member communication
- • No custom branding or custom domains
- • Limited to sports teams — not built for general community clubs
Who's In Clubs: Free Core, No App Required
- Free forever at the core — no per-team or per-member fees
- 2.7% only on paid events and membership dues via Stripe
- PWA — members join instantly from any browser, no app download
- Apple & Google Wallet passes auto-generated on RSVP
- Multi-admin QR check-in for seamless event entry
- Membership tiers with automated Stripe billing
- WhatsApp + web push + email reminders included
- Custom branding and custom domains for your club
- Works for any club type — sports, social, hobby, fitness
- Analytics dashboards for attendance and engagement tracking
Feature-by-Feature Comparison
| Feature | Who's In | TeamSnap |
|---|---|---|
| Core Pricing | Free (2.7% on paid) | $9.99-24.99/mo per team |
| Per-Team Pricing | No — unlimited groups | Yes — per team |
| App Download Required | No — PWA works in browser | Yes — native app required |
| Apple & Google Wallet Passes | Included | No |
| QR Check-in (multi-admin) | Real-time, unlimited admins | No |
| Membership Tiers + Stripe | Automated billing included | Basic dues tracking |
| WhatsApp Reminders | Native integration | No |
| Web Push Notifications | Included | App-only push |
| Game/Match Scheduling | Event scheduling | Sports-specific scheduling |
| Availability Tracking | RSVP-based | Dedicated availability tool |
| Team Messaging / Chat | WhatsApp integration | Built-in team chat |
| Custom Branding & Domains | Included | No |
| Recurring Auto-schedule | Included | Season scheduling |
| Auto-waitlist Management | Included | No |
| AI Venue Enrichment | Included | No |
| Analytics Dashboards | Attendance + engagement | Basic stats |
| Photo & Video Sharing | No | Yes |
| Multi-language Support | 10 languages | English primary |
| WebMCP / AI Agent API | Yes | No |
Which Platform Should You Choose?
Use Who's In When...
- Running a club that isn't purely sports (social, fitness, hobby, faith)
- Want zero monthly fees — pay only when collecting money
- Members resist downloading yet another app
- Need Apple/Google Wallet passes for event entry
- Want multi-admin QR check-in at events
- Need membership tiers with automated Stripe payments
- Running multiple groups without per-team pricing
- Want WhatsApp and web push reminders built in
Use TeamSnap When...
- Managing competitive sports teams with game-day rosters
- Need dedicated availability tracking for matches
- Want built-in team photo and video sharing
- Already embedded in TeamSnap across your league
Who's In is Perfect For
Running & Cycling Clubs
Free weekly runs with Wallet passes and WhatsApp reminders — no app download needed
Racquet Sports Clubs
Membership tiers, court session RSVPs, and multi-admin QR check-in
Boxing & Martial Arts Gyms
Paid memberships via Stripe at 2.7% — cheaper than per-team monthly fees
Social Football & Sports Groups
Casual kickabouts and training sessions without per-team pricing
Yoga & Fitness Communities
Recurring class schedules, auto-waitlists, and custom branding
Book Clubs & Social Groups
Zero-cost event management for non-sports clubs that TeamSnap wasn't built for
Why Organizers Switched from TeamSnap
"We have a running club, a cycling group, and a social hiking team. TeamSnap wanted to charge us three times. Who's In runs all three for free."
James R.
Multi-sport Club Organiser, Manchester
"Half our members are over 50 and refused to download TeamSnap. With Who's In we just share a link and they're in. The Wallet pass is brilliant."
Sarah K.
Tennis Club Secretary, Melbourne
"The membership tier payments through Stripe saved us hours of manual invoicing. TeamSnap doesn't even come close on payment handling."
Dave M.
Boxing Club Manager, Austin
Frequently Asked Questions
Is Who's In Clubs really free?▼
Yes. The core of Who's In Clubs is completely free — no monthly fee, no per-team fee, no per-member fee. You only pay 2.7% when you collect money through paid events or membership dues via Stripe. If your club runs free events, you pay nothing.
How does Who's In compare to TeamSnap on pricing?▼
TeamSnap charges $9.99-24.99 per month per team. If you run three groups, that's $30-75/month before collecting any dues. Who's In Clubs is free at the core with 2.7% only on paid transactions. For most community clubs, this means saving hundreds of dollars per year. (Competitor pricing as of March 2026, subject to change.)
Do members need to download an app to use Who's In?▼
No. Who's In is a Progressive Web App (PWA) that works instantly in any mobile browser. Members can optionally install it to their home screen for an app-like experience, but there's no app store download required. TeamSnap requires every member to download its native app, which creates friction especially for casual or older members.
Does Who's In support Apple Wallet and Google Wallet passes?▼
Yes. When members RSVP to an event, they automatically receive an Apple Wallet or Google Wallet pass with a QR code for check-in. The pass sits on their phone's lock screen for instant access at the door. TeamSnap does not offer Wallet pass generation.
Can I collect membership dues with Who's In Clubs?▼
Yes. Who's In Clubs supports membership tiers with automated Stripe billing — annual, monthly, or one-time payments. Members pay via card directly on the platform. The fee is 2.7% per transaction with no additional monthly charge. TeamSnap has basic dues tracking but lacks the flexibility of Stripe-powered tiered memberships.
Does TeamSnap have features Who's In doesn't?▼
Yes — TeamSnap excels at competitive sports team management with dedicated game-day availability tracking, roster management, and built-in photo/video sharing. If you run a competitive league team with complex match scheduling and need roster-level availability for each game, TeamSnap is purpose-built for that. Who's In Clubs is better suited for community clubs, social groups, and fitness communities where flexibility and zero fees matter more.
How does QR check-in work at club events?▼
Every event on Who's In generates QR codes for attendees. Multiple admins can scan simultaneously from their own phones — no special hardware needed. Attendance is recorded in real time with a live dashboard. TeamSnap does not offer QR-based event check-in.
Start free, scale when you're ready
RSVP link, automatic waitlists, reminders, QR check-in, calendar sync
WhatsApp sharing, CSV export, capacity limits, guest notes, cover images
Stripe payments, recurring events, memberships, surveys, analytics
Every feature works the moment you turn it on. No configuration required.
Every new account gets all features unlocked forever — no credit card needed, no trials, no upgrades.
Ready to Stop Paying Per Team?
Join club organisers who manage unlimited groups for free — and only pay when money changes hands.
Free core • 2.7% on paid events • No app download • Unlimited groups · All features included
