Pilates Studio Booking, Simplified
Track reformer availability in real time. Waitlists promote automatically. From mat classes to apparatus sessions, manage every booking effortlessly.
Sound Familiar?
The Old Way
- ✗Double-booking reformers because you lost track of availability
- ✗Clients messaging to ask "are there any reformers left?"
- ✗Manually shuffling waitlisted clients when cancellations happen
- ✗Paying for bloated studio software, plus per-client fees, that you barely use
With Who's In
- Real-time reformer and mat availability at a glance
- Automatic capacity tracking per equipment type
- Waitlist auto-promotes and notifies next client
- 0% Who's In fee on class payments
Everything Pilates Studios Need
Built specifically for Pilates and barre studios that want simple, powerful booking
Equipment-Based Capacity
Cap each class at the number of reformers, Cadillacs or chairs in the room, so it can never be overbooked.
No App for Clients
Clients book from a link and sign in with Apple, Google or an emailed link. No app download, no password.
Automatic Waitlist
Set your reformer capacity. Overflow goes to waitlist. Auto-promotes when spots open.
Recurring Schedule
Set up your weekly Pilates schedule once. Every class gets its own booking list.
QR Check-in
Scan each client's QR pass on arrival for instant check-in and attendance tracking.
Smart Reminders
Automatic email reminders reduce no-shows. Clients can add classes to their calendar.
Perfect For Every Pilates Format
From reformer to mat to barre, manage any class type
Reformer Pilates
Machine-based classes with strict capacity tied to reformer count
Mat Pilates
Floor-based sessions with flexible mat-space capacity
Barre
Ballet-inspired fitness with barre station limits
Power Pilates
High-intensity sessions capped to the equipment you have
Prenatal Pilates
Specialized classes with strict capacity limits for safety
Tower & Cadillac
Apparatus classes limited by machine availability
How It Works
Create Your Class
Add class details, set reformer or mat capacity, choose date/time.
Set Equipment Capacity
Define how many reformers, mats, or barre spots are available.
Share the Link
Send to your client list via WhatsApp, email, or social media.
Clients Book Instantly
Quick sign-in with Apple, Google or an email link, no download. Waitlist handles overflow.
Frequently Asked Questions
Can I manage reformer and mat class bookings separately?▼
Yes! Create separate classes for reformer and mat, each with their own capacity limits. Reformer classes can be capped to the number of machines, while mat classes have their own spot limits.
How much does Who's In cost for Pilates studios?▼
Pilates studios run on Who's In Studio: $19/month, or $15.83/month billed annually, for up to 99 active members, and $49/month for unlimited members. There are no per-client charges and no Who's In fee on class payments, which go straight to your own Stripe account. Every plan starts with a 14-day free trial.
Do my Pilates clients need to download an app?▼
No. Clients book from a link in any browser and sign in with Apple, Google or an emailed link, so there's no app to download and no password to create.
How does the waitlist work for equipment-based classes?▼
Set your reformer or equipment capacity (e.g., 8 reformers). When full, new sign-ups join the waitlist automatically. If someone drops out, the next person is promoted and notified instantly.
Your Reformers Deserve a Better Booking System
Get started with Who's In Studio: $19/month, or $15.83/month billed annually, with a 14-day free trial.
Cancel anytime • No app for clients