CrossFit Box Booking, No Excuses
Set your box capacity. Athletes sign up in one tap. Waitlists handle overflow. From WODs to open gym, manage every session without the admin burden.
Sound Familiar?
The Old Way
- ✗Too many athletes showing up for a WOD with not enough equipment
- ✗Drop-ins turning up unannounced during peak classes
- ✗Manually texting waitlisted athletes when spots open
- ✗Paying for expensive gym software with features you never use
With Who's In
- Strict capacity per class ensures safe coach-to-athlete ratios
- Visitors buy a single-class pass and book before arriving
- Waitlist auto-promotes and notifies next athlete
- Box management on Studio ($19/mo, or $15.83/mo billed annually) with 0% Who's In fee on bookings
Everything CrossFit Boxes Need
Built for functional fitness gyms that need simple, powerful class management
WOD Scheduling
Schedule daily WODs, open gym, skills sessions, and competition prep with separate capacity for each.
No App for Athletes
Athletes book from a link and sign in with Apple, Google or an emailed link. No app download, no password.
Strict Capacity Limits
Set your box capacity per class. Waitlist auto-promotes when spots open up.
Visitor Passes
Visiting athletes buy a single-class pass online and book ahead. Walk-ins are recorded at the desk.
QR Check-in
Scan each athlete's QR pass on arrival. Track who showed up vs. who no-showed.
Recurring WODs
Set up your weekly class schedule once. Every session gets its own booking list.
Perfect For Every Session Type
From daily WODs to competition prep, manage any format
WOD Classes
Daily workouts with strict athlete capacity for safety and coaching
Olympic Lifting
Platform-limited sessions with equipment-based capacity
Gymnastics Skills
Ring and bar work with small-group coaching limits
Open Gym
Flexible open gym slots with a capacity cap
Competition Prep
Dedicated sessions for athletes preparing for events
Foundations / On-Ramp
Intro classes for new members with limited spots
How It Works
Create Your WOD
Add class details, set box capacity and choose a time slot.
Set Athlete Cap
Define max athletes per session for safe coaching ratios.
Share the Link
Post to your box community via WhatsApp, Instagram, or email.
Athletes Sign Up
Quick sign-in with Apple, Google or an email link, no download. Waitlist handles overflow.
Frequently Asked Questions
Can I set strict capacity limits for WOD classes?▼
Yes! Set your box capacity per class (e.g., 20 athletes). When full, new sign-ups join the waitlist automatically. If someone drops out, the next athlete is promoted and notified instantly.
How much does Who's In cost for a CrossFit box?▼
Box management runs on Who's In Studio: $19/month, or $15.83/month billed annually, for up to 99 active members, and $49/month for unlimited members, with every feature on both plans. Member payments go straight to your own Stripe account with 0% to Who's In; only Stripe's standard processing fee applies. Every plan starts with a 14-day free trial.
Can I schedule different class types like WODs, open gym, and skills sessions?▼
Absolutely! Create separate events for WODs, open gym, Olympic lifting, gymnastics skills, and competition prep. Each has its own capacity and schedule.
How do drop-in athletes sign up?▼
Create a single-class pass for visitors and share your booking link on social media or your website. Visiting athletes sign in with Apple, Google or an emailed link, with no app to download, buy the pass by card and book their WOD. The money goes straight to your own Stripe account with 0% to Who's In. Anyone who just turns up can be checked in and their payment recorded at the front desk.
Stop Counting Heads. Start Coaching.
Get started with Who's In Studio from $15.83/mo billed annually.
Cancel anytime • No app for athletes