Studio Management Software for the UK
Thousands of UK yoga, Pilates, dance, and fitness studios use Who's In Studio to manage bookings, instructors, and memberships — GDPR-compliant and starting from $19/mo.
The UK's independent studio market is one of Europe's most vibrant. From London's East End to Edinburgh's New Town, boutique fitness operators are growing rapidly and competing on client experience. Who's In Studio is designed for this market — GDPR-compliant, priced in USD, and built for the hands-on UK studio owner who wants Mindbody-level features without Mindbody's fees.
Built for the UK studio operators
Every feature your studio needs — from day-one scheduling to advanced analytics — in one platform.
Multi-Room Scheduling
Drag-and-drop timetables for every room and location. Recurring classes, workshops, and private sessions — all in one place.
Instructor Profiles
Public instructor bios, certifications, and bookable timetables. Build client-instructor loyalty across your UK studio.
Branded Client Portal
Your studio name, colours, and domain. A mobile-first booking portal your UK clients can bookmark or add to their home screen.
Apple & Google Wallet Passes
Issue digital class passes UK clients store in Apple Wallet or Google Wallet in one tap. Works offline for smooth check-in.
QR Check-In
Clients scan at the door. Attendance tracked automatically. No front-desk headaches at your morning Pilates rush.
Analytics Dashboard
Revenue trends, class fill rates, and instructor utilisation data. Make smarter decisions for your UK studio.
Simple, transparent pricing
- Multi-room scheduling
- Instructor profiles
- QR check-in
- Client self-booking portal
- Automatic waitlists
- Basic analytics
- Everything in Starter
- Custom domain + branding
- Apple & Google Wallet passes
- Advanced revenue analytics
- 0% platform markup option
- Priority support
2.7% fee on paid bookings · 0% markup available with your own Stripe account
"We migrated three UK studio locations from Mindbody to Who's In Studio in one weekend. GDPR compliance is built in, Stripe billing works perfectly, and our clients love the cleaner booking experience."
Top venues for studio classes in the UK
Real locations where UK studio owners host classes, workshops, and retreats.
Primrose Hill
Outdoor park · 20-30 per class
Popular for sunrise yoga and boot camps; flat grassy areas near the summit are ideal for mat-based classes.
Pineapple Dance Studios, Covent Garden
Studio district · 30-50 per class
Iconic London dance complex with multiple rooms; a hub for dance, barre, and contemporary fitness.
The Albany, Deptford
Community centre · 40-60 per workshop
Arts and community venue in South East London with affordable hire rates for independent instructors.
Second Home, Spitalfields
Co-working space · 15-25 per class
Creative co-working with bookable event spaces; popular for lunchtime yoga and mindfulness sessions.
Edinburgh Meadows
Outdoor park · 25-40 per class
Large open parkland near the Old Town; used for outdoor Pilates, tai chi, and running clubs year-round.
Tooting Leisure Centre
Community centre · 50+ for workshops
South London council venue with sprung-floor halls; affordable for pop-up fitness events and instructor showcases.
Studio seasons in the UK
New Year Resolution Rush
UK studios see a 30-40% booking spike as New Year fitness goals kick in. Taster packs and intro offers perform well. Valentines partner yoga workshops are popular in February.
Spring Outdoor Transition
Lighter evenings drive outdoor class demand in parks. Easter and May bank holidays create long-weekend workshop opportunities. Pre-summer body-confidence classes trend upward.
Summer Slowdown & Pop-Ups
Indoor class attendance dips as clients holiday. Savvy studios pivot to outdoor pop-ups in parks and rooftops. Festival season creates partnership opportunities.
Back-to-Routine & Festive
September is the second-biggest sign-up month after January. October half-term kids' classes fill fast. Christmas party season drives demand for dance and barre workshops.
UK studio spotlight
Priya K.
East London Vinyasa Collective · 340 members
Priya started teaching vinyasa in a rented church hall in Hackney with 8 students. Within 18 months she expanded to three weekly classes across East London, using Who's In Studio to manage bookings, waitlists, and drop-in passes across all venues.
"The waitlist feature alone doubled my retention — people who miss a spot rebook instantly instead of drifting away."
Frequently asked questions
Is Who's In Studio GDPR-compliant for UK studios?
Yes. Who's In Studio is built with UK GDPR compliance at its core. Client consent management, data deletion rights, and full data export are standard features — essential for any UK studio operator.
What are the pricing plans?
Studio Starter is $19/mo and covers up to 3 rooms with unlimited clients. Studio Growth is $49/mo and adds custom branding, advanced analytics, and Wallet pass issuance. A 2.7% fee applies to paid bookings, with a 0% markup option using your own Stripe account.
Can I manage multiple UK studio locations?
Yes. Multi-location support lets you manage timetables, instructors, and revenue reporting for all your UK locations from a single account.
How does Who's In Studio compare to Mindbody for UK studios?
Mindbody charges $99–$499/mo with complex feature tiers. Who's In Studio starts at $19/mo with all core scheduling, client management, and booking features included. Most UK studios save $80–$400/mo by switching.
Do UK clients need to download an app?
No. Your branded booking portal is a progressive web app. Clients access it via a link and can add it to their home screen. No App Store download required.
Ready to grow your UK studio?
Start your 14-day free trial. No credit card required. Setup in 30 minutes.
