Casual weekly games night, 16-24 players
Free Events tier. Recurring Friday 7-11pm at the local pub. 4 tables (Catan, Pandemic, Eldritch, big-box). Game-preference question at signup. Free for everyone, BYO snacks.
Built for board game + tabletop RPG group organizers
RSVP, game-table sign-ups, and player matching — for free
Per-table capacity (4 for Catan, 6 for Pandemic, 8 for the new big-box). Game-preference questions at signup. Recurring weekly meetups at the same venue. No app for your players. No fees, ever, for free meetups.
Freeforever for free meetups
Per-tablecapacity (4 / 6 / 8)
1-tapWhatsApp share
Board game groups have weird capacity rules — Who's In handles them
Most board games cap at exactly 4, 5, 6, or 8 players. Some go to 12 with party games. The constraint is the game, not the venue. Most RSVP tools don't understand this. They give you "10 spots available" — fine for a yoga class, useless for a games night where you actually have a 4-player Catan and a 6-player Eldritch Horror running side-by-side.
Who's In lets you set up each table as its own RSVP slot. Catan table: 4. Pandemic table: 6. Big-box new release: 8. Players RSVP for the table they want. Waitlist auto-promotes when someone drops. Game-preference question at signup so you can pre-pair players to tables. Recurring weekly meetups at the same venue setup once.
It's free for free meetups. Studio plan ($15.83/mo annual) if you run a paid game café or charge venue fees.
Sound familiar?
You're not alone. These are the challenges we hear every day.
Each game has a hard cap — and they're different
Catan: 4. Pandemic: 4. Eldritch Horror: 6. Battlestar Galactica: 6. Avalon: 10. Without per-table capacity, you're managing this manually for 4 simultaneous tables on a Friday night.
Most board games have a 3-8 player cap; 30% of board game groups run 3+ tables per night
Players need to know what's being played
Half your group only plays cooperative games. Half loves heavy strategy. You announce the games last-minute, and three people don't show up because nothing on offer interests them.
~30% of game-night no-shows: "didn't know what was being played"
Group chats fragment by game
One thread for "Friday night casuals", one for "RPG campaign", one for "wargaming". Cross-pollination is impossible. New members don't know which thread to join.
Avg game-group has 3-5 separate WhatsApp threads with different sub-groups
Recurring weekly nights need recurring weekly setup
Every Friday 7pm at the local pub. Every week you create a new "Friday Game Night" RSVP form. By month 3, you've automated nothing and you've stopped enjoying it.
Avg weekly game group: 4-6 hours/month on RSVP setup admin
Built around how board game groups actually meet
Per-table capacity slots
Set up your Friday night with multiple tables: Catan (4), Pandemic (4), Eldritch Horror (6), big-box (8). Each table is its own RSVP slot with its own waitlist. Players choose the game they want to play.
Game info on the booking page
Each table shows the game name, complexity (light / medium / heavy), playtime estimate, and player count. Players know what they're signing up for before they RSVP.
Recurring weekly + monthly nights
Friday 7pm casual + Sunday 2pm RPG campaign, set up once. Each week's session is created automatically. Edit one specific Sunday's location without breaking the recurring pattern.
Game-preference questions at signup
"Cooperative / Competitive / Party / Strategy / RPG / Wargaming". Required signup question. Coordinator sees player preferences and can pre-pair players to tables based on taste.
Reminder with what's being played
Confirmed players get a reminder the day before with the table line-up. They show up knowing what game they're playing, who else is at their table, and whether to bring their own copy.
No app — works in any browser
Players tap your link in the WhatsApp group, RSVP for their preferred table, done. No download. No account. No password.
Three game groups, three setups
RPG campaign, 6 players, weekly for 12 weeks
Free Events tier. Recurring Sunday 2-6pm. Capacity 6 (5 players + GM). Strict no-substitutes (because campaign continuity). Custom field for character class.
Game café charging $5 entry
Studio plan ($15.83/mo annual). Recurring 5 nights per week. Multi-table setup. $5 entry collected via Stripe. Member packs (10-night pack for $40). Apple Wallet member pass.
Why game group organizers leave Meetup + WhatsApp
vs Meetup at $29.99/month (as of 2026) organizer fee. No per-table capacity. Members forced to create Meetup accounts. Game preferences not capturable. Heavy generic UX, not tuned for hobby groups.
vs WhatsApp polls
Fine for 6 friends. Breaks at 16+ players across multiple tables. No per-table capacity. No game info. New members have no way to find the right thread.
vs Discord events
Works for online play. For in-person meetups, the venue + game info + capacity per table doesn't translate. Players still confused about which table is which.
“Our group runs 4 tables every Friday night and a Sunday RPG campaign. Used to be a Google Sheet + WhatsApp + my brain trying to remember who plays what. Switched to Who's In. Per-table capacity ended the "wait, is this a 4-player or 6-player game?" confusion overnight.”
Frequently asked
Real questions from board game group organizers.
- Can I have different capacity caps for different tables on the same night?
- Yes. Each table is its own RSVP slot with its own capacity. Catan table: 4. Pandemic table: 6. Big-box new release: 8. Players choose the table they want. Each table has its own auto-promoting waitlist.
- Can I show players what game is being played at each table?
- Yes. Each table has a description where you can add the game name, complexity, playtime, and player-count requirement. Players see this when they pick their table — they know what they're signing up for.
- Can I ask about game preferences at signup?
- Yes. Add a required signup question — "Cooperative / Competitive / Party / Strategy / RPG / Wargaming / No preference". Use the answers to pre-pair players to tables based on taste. Visible on the host dashboard.
- What if our weekly RPG campaign needs strict no-substitutes?
- Set the table to "members only" with the same 6 players each week. Recurring weekly. The 6 players RSVP each week. If someone can't make it, they drop out — no waitlist promotion (because campaign continuity matters).
- Can I charge $5 entry through Stripe?
- Yes. Set a price per RSVP. Stripe checkout at booking. Funds in your account directly. Refund per your cancellation policy. Most game cafés use Studio plan for member packs (e.g., 10 nights for $40).
Set up your weekly game night without the WhatsApp chaos
Free for free meetups. Per-table capacity. No app for your players.
Free forever for free meetups
Per-table capacity (4 / 6 / 8 / 10)
Game info pinned to each table
WhatsApp share built in
