Conference Software for Belgium Events
Belgium hosts a growing roster of industry conferences in Brussels and other major venues. Who's In provides GDPR + Belgian GBA-compliant registration, AI networking, custom badges, and sponsor portals — from $40.83/mo billed annually.
Built for Belgium conference organisers
From local compliance to global hybrid streaming — Who's In handles every detail specific to running conferences in Belgium.
AI Networking & Matchmaking
Belgium's conferences attract diverse delegates — AI matchmaking surfaces meaningful connections across industry, role, and stated objectives.
Custom Badge Printing
Professional badge templates with QR codes, LinkedIn links, and delegate-type ribbons. On-demand printing at the registration desk.
Sponsor Lead Portals
Belgium sponsors expect real ROI. Self-serve booth setup, real-time lead-retrieval app, and post-event qualified-lead reports.
Multi-Day Agenda Builder
Build complex Belgium conference programmes with drag-and-drop multi-track agendas. Conflict detection prevents speaker double-bookings + room overlaps.
Hybrid & International Streaming
Belgium conferences often draw international delegates — hybrid sessions with interactive Q&A let remote attendees join with the same Wallet pass as in-person.
Apple & Google Wallet Passes
Paperless entry at any Belgium venue. Wallet passes delivered on registration, scanned at the door for instant check-in. Real-time capacity on the dashboard.
Why Belgium conference organisers choose Who's In
- Local tax support (EUR) — compliant out of the box
- AI attendee matchmaking on every plan
- Sponsor portals with real-time lead capture
- Custom badge printing with QR & LinkedIn codes
- Apple & Google Wallet passes for frictionless check-in
- Hybrid streaming for domestic and international delegates
- Multi-day, multi-track agenda builder
- No per-attendee fees on free events
≈ €46/mo
- Up to 500 attendees
- AI networking & matchmaking
- Custom badge printing
- Sponsor portal
- Agenda builder
- QR check-in scanner
≈ €138/mo
- Unlimited attendees
- Speaker management
- Multi-event analytics
- Priority support
- Custom domain & branding
- Advanced sponsor analytics
2.7% platform fee on paid ticket events. Free events always free.
Top conference venues in Belgium
Real Belgium venues where organisers host conferences, summits, and multi-day events.
Square Brussels Convention Centre
Convention centre · 500-2,500 delegates
City-centre landmark adjacent to the EU Quarter — popular with policy, NGO, and tech-regulator summits
Brussels Expo
Exhibition + conference · 2,000-20,000 delegates
Heysel campus for major industry trade shows and consumer-tech expos
Antwerp Expo
Exhibition + conference · 500-5,000 delegates
Flanders venue for diamond-industry, logistics, and energy conferences
Flanders Meeting & Convention Centre, Antwerp
Convention centre · 200-2,000 delegates
Antwerp Zoo-adjacent venue with auditorium and breakout rooms for medical and academic conferences
WEX Marche-en-Famenne
Convention centre · 300-3,000 delegates
Wallonia conference centre for regional industry, agriculture, and policy events
Conference seasons in Belgium
EU-policy conference peak
Brussels conference calendar peaks October-November as the European Commission returns from recess and policy/regulatory summits cluster around legislative windows.
Spring industry & medical circuit
Trade-show season runs March-May across Brussels Expo and Antwerp; medical congresses cluster late April through May.
New-year EU strategy summits
Industry-EU relations strategy summits dominate January-February, often timed with Council presidency transitions.
EU summer recess
EU institutions in recess — Brussels venues largely quiet, with regional venues picking up corporate retreats.
Frequently asked questions
Is Who's In compliant with Belgium privacy law?
Yes. Who's In is GDPR + Belgian GBA compliant. Configurable registration consent, data export + deletion, and a Data Processing Agreement available on request.
How much does Who's In Conference cost in Belgium?
Starter is €40.83/mo billed annually (or €49/mo monthly). Growth is €124.17/mo. A flat 2.7% platform fee applies on paid ticket events — transparent, no hidden charges.
Can I run hybrid conferences from Belgium venues?
Yes. Every conference on Who's In can have a hybrid stream. Remote attendees join with their own virtual lobby, can ask questions in live Q&A, and receive the same Wallet pass as in-person delegates — essential for Belgium events drawing international audiences.
How does the sponsor portal work for Belgium corporate sponsors?
Sponsors get a private portal to upload their logo, set their stand details, view lead scans in real time, and download attendee interest reports post-event. No back-and-forth emails — sponsors self-serve.
Are there hidden fees beyond the flat plan?
No. Conference Starter is $40.83/mo billed annually flat. The only additional fee is 2.7% on paid ticket sales — fully transparent, no add-on modules, no per-attendee escalation.
Run your best Belgium conference yet
AI networking, custom badges, sponsor portals, and hybrid support — all in one platform built for Belgium. Start free, upgrade when you're ready.
