Is Who's In really free?

Yes. All event management features are free forever — recurring events, waitlists, QR check-in, reminders, custom branding, analytics, and more. The only fee is 2.7% on paid event tickets (no per-ticket fee, no monthly subscription). Free events cost nothing.

How does Who's In compare to Eventbrite?

Eventbrite charges 3.7% + $1.79 per ticket, plus monthly fees for advanced features. Who's In charges just 2.7% flat on paid events with all features included free. That saves organizers 50-70% on fees for a typical 100-person paid event.

Do attendees need to create an account?

No. Attendees can RSVP with one tap — no account, no app download required. They receive a shareable link via WhatsApp, email, or any messaging app and can respond instantly.

How do automated waitlists work?

When an event reaches capacity, new RSVPs are automatically added to a waitlist. If someone cancels, the next person on the waitlist is instantly promoted and notified — no manual management needed.

Can I collect payments for events?

Yes. Who's In integrates with Stripe for secure payment processing. Organizers can set ticket prices, and payments go directly to their bank account. The platform fee is just 2.7% flat — the lowest in the market.

8 Best Church Event Management Tools in 2026

From weekly services to volunteer coordination — we compared every major church event platform on pricing, features, and ease of use for real ministry teams.

Last updated: March 2026 · 8 platforms compared · Pricing independently verified

Quick Comparison

#	Platform	Best For	Starting Price
#1	Who's InOur Pick	Church event management	Free core / Clubs $10/mo — members always free, 2.7% on paid events
#2	Planning Center	Medium to large churches	$0-$399/mo depending on modules (as of March 2026, subject to change)
#3	Faithlife / Proclaim	Bible study groups	From free / Proclaim from $17/mo (as of March 2026, subject to change)
#4	Breeze	Small to mid-size churches	$75-$200/mo (as of March 2026, subject to change)
#5	Tithe.ly	Church giving and donations	$0-$149/mo (as of March 2026, subject to change)
#6	Church Center	Planning Center users	Included with Planning Center subscription (as of March 2026)
#7	Realm by ACS	Established churches	From $50+/mo (as of March 2026, subject to change)
#8	SignUpGenius	Volunteer coordination	Free with limits / Premium from $11.99/mo (as of March 2026, subject to change)

Pricing as of March 2026, subject to change.

Who's In

Editor's Choice

Best free option for churches — QR check-in for services, Wallet passes, recurring events, and Clubs for membership

Pricing

Free core / Clubs $10/mo — members always free, 2.7% on paid events

Pros

Free for unlimited events — no per-member or per-event fees
QR check-in and Wallet passes for seamless service attendance
Recurring events for weekly services, Bible studies, and small groups

Cons

No worship planning or sermon management tools
No church-specific giving or tithing integration

Church event managementWeekly service check-inSmall to mid-size congregationsChurch groups and ministries

Verdict: Best free option for churches that need event management, attendance tracking, and member communication without paying for a full church management suite. The Clubs product adds membership management at $10/month.

Planning Center

The most popular church management platform with worship planning and volunteer scheduling

Pricing

$0-$399/mo depending on modules (as of March 2026, subject to change)

Pros

Purpose-built for churches with deep worship planning tools
Excellent volunteer scheduling and team management
Modular pricing — pay only for what you need

Cons

Costs add up quickly when combining multiple modules
Steeper learning curve due to breadth of features

Medium to large churchesWorship planningVolunteer coordination

Verdict: The industry standard for church management. Excellent worship planning and volunteer tools. The modular pricing means costs can escalate for churches using multiple products.

Faithlife / Proclaim

Church management suite with Bible study tools and presentation software

Pricing

From free / Proclaim from $17/mo (as of March 2026, subject to change)

Pros

Free tier available with basic church management
Strong Bible study and theological resource integration
Proclaim presentation software for worship services

Cons

Event management features are secondary to Bible study tools
Less intuitive interface compared to Planning Center

Bible study groupsChurch presentationsSmall churches on a budget

Verdict: Good for churches that value integrated Bible study resources and presentation tools. Event management is not the primary focus, so churches with heavy event needs may find it lacking.

Breeze

Simple, affordable church management software for small to mid-size churches

Pricing

$75-$200/mo (as of March 2026, subject to change)

Pros

Clean, simple interface that volunteers can learn quickly
Solid people management and follow-up tools
Good giving and contribution tracking

Cons

$75/month minimum is significant for small churches
Limited event management compared to dedicated event tools

Small to mid-size churchesSimple church managementChurches new to software

Verdict: A solid choice for small churches wanting simple people management and giving tools. The event management features are adequate but not as flexible as dedicated event platforms.

Tithe.ly

Church giving platform with basic event and church management features

Pricing

$0-$149/mo (as of March 2026, subject to change)

Pros

Free tier with solid online giving tools
Simple church app builder included
Good text-to-give and mobile giving features

Cons

Event management is basic — not the platform strength
Church management features are less mature than Breeze or Planning Center

Church giving and donationsChurches prioritizing online givingSmall church budgets

Verdict: Best known for online giving and donation management. If your primary need is event management rather than giving, other tools will serve you better.

Church Center

Member-facing church app by Planning Center for event registration and group sign-ups

Pricing

Included with Planning Center subscription (as of March 2026)

Pros

Clean member-facing app for event sign-ups and giving
Seamless integration with Planning Center backend
Good mobile experience for congregation members

Cons

Requires Planning Center subscription — not standalone
Limited functionality without the full Planning Center ecosystem

Planning Center usersChurch member self-serviceEvent registration

Verdict: Excellent front-end for churches already using Planning Center. Not a standalone solution — requires the Planning Center backend to function.

Realm by ACS

Cloud-based church management with accounting and event features

Pricing

From $50+/mo (as of March 2026, subject to change)

Pros

Strong accounting and financial management tools
Good for churches with denominational reporting requirements
Comprehensive people and group management

Cons

Interface feels dated compared to newer platforms
Event management tools are adequate but not exceptional

Established churchesChurches needing accountingDenominational reporting

Verdict: A solid choice for established churches needing strong accounting and denominational reporting. The event management features are serviceable but not the platform's strength.

SignUpGenius

Free volunteer coordination and sign-up tool used by many churches for events

Pricing

Free with limits / Premium from $11.99/mo (as of March 2026, subject to change)

Pros

Free tier is genuinely useful for basic volunteer coordination
Very simple to set up — no training needed
Good for potlucks, volunteer shifts, and one-off events

Cons

Not a church management tool — just sign-up sheets
No attendance tracking, member management, or recurring event support

Volunteer coordinationPotluck and meal sign-upsSimple event sign-ups

Verdict: Useful for simple volunteer sign-ups and potluck coordination. Not a church management or event management solution — it replaces paper sign-up sheets and nothing more.

Frequently Asked Questions

What is the best free event tool for churches?

Who's In is the best free event tool for churches. It offers unlimited free events, QR check-in for services, Wallet passes for regular attendees, and recurring events for weekly services and Bible studies. Members never pay anything. For churches needing membership management, the Clubs add-on is $10/month. SignUpGenius also offers a useful free tier for simple volunteer coordination.

Can Who's In handle weekly church services?

Yes. Who's In supports recurring events, making it easy to set up weekly services, midweek Bible studies, youth group meetings, and other regular church gatherings. Each occurrence tracks its own RSVPs and attendance separately, so you can see attendance trends over time. QR check-in and Wallet passes make service attendance tracking seamless.

Does Who's In support recurring events?

Yes. Who's In has full recurring event support — daily, weekly, biweekly, and monthly patterns are all available. This is particularly useful for churches with weekly services, regular small group meetings, and monthly events. Each occurrence can be individually edited if needed while maintaining the recurring schedule.

How to track church event attendance?

Who's In provides QR check-in and Apple/Google Wallet passes for tracking church attendance. Volunteers or greeters can scan attendees in, or members can self-check-in using their Wallet pass. Attendance data is tracked per event with historical reporting. For churches without the budget for dedicated church management software, this is the most affordable and effective approach.

Free Church Event Management — No Strings Attached

Unlimited free events. QR check-in. Wallet passes. Recurring services. Members always free.