Who's In vs Mindbody
Mindbody is enterprise software priced for enterprise budgets. Who's In Studio gives community studios the same power — multi-room scheduling, waitlists, instructor profiles — starting at just $19/mo.
All features included · No credit card required
Last updated: March 20, 2026
Who's In
From $19/mo • Community-First
- Multi-room class scheduling from $19/mo
- Client self-booking — no accounts needed
- Automatic waitlist with WhatsApp notifications
- Instructor profiles with public pages
- Apple & Google Wallet passes for class bookings
- Real-time QR check-in scanner (multi-admin)
- Only 2.7% fee on paid bookings
Mindbody
Enterprise • Comprehensive • Premium
- Huge consumer marketplace (3M+ users)
- Comprehensive all-in-one feature set
- Strong brand recognition in fitness
- $99+/mo minimum (as of March 2026, subject to change)
- Complex onboarding — weeks to go live
- Overkill for community studios
- Branded app costs extra
- Opaque pricing — must call sales
Mindbody is Built for Chains.
You're Running a Studio.
Mindbody was designed for multi-location fitness chains with dedicated admin staff. Its feature set is vast — but so is the price tag, the onboarding timeline, and the learning curve.
Who's In Studio is purpose-built for independent and community studios. You get multi-room scheduling, instructor profiles, waitlist management, and client self-booking — all included from $19/mo, all live in minutes.
💰 Mindbody starts at $99/mo. Who's In Studio starts at $19/mo — you only pay 2.7% on paid bookings.
What Mindbody Charges $99+/mo For
- • Class scheduling & capacity management
- • Client booking & check-in
- • Staff/instructor management
- • Waitlist management
- • Marketing automation suite
- • Branded consumer app ($200+/mo extra)
- • Payment processing
- • Detailed reporting & analytics
- • Retail & inventory POS
- • And dozens more enterprise features...
Who's In Studio: Affordable for Community Studios
- Multi-room class scheduling — from $19/mo
- Client self-booking — no guest accounts needed
- Automatic waitlist with WhatsApp notifications
- Instructor profiles with public booking pages
- Apple & Google Wallet passes — clients tap to check in
- Real-time QR check-in scanner with multi-admin support
- LinkedIn verified organizer badges for studio trust
- Configurable booking windows & cancellation policies
- Membership & class pack support
Feature-by-Feature Comparison
| Feature | Who's In | Mindbody |
|---|---|---|
| Monthly Subscription | From $19/mo (Starter) | $99+/mo (as of March 2026, subject to change) |
| Transaction Fee | 2.7% flat | Varies by plan |
| Setup Time | Minutes | Days to weeks |
| Guest Account Required | No — self-booking | Yes — Mindbody account |
| Multi-Room Scheduling | Included | Included (paid plans) |
| Automatic Waitlist | Included + WhatsApp alerts | Included (paid plans) |
| Instructor Profiles | Included — public pages | Included (paid plans) |
| Booking Window Config | Included | Included (paid plans) |
| Cancellation Policies | Included — configurable | Included (paid plans) |
| Memberships & Class Packs | Included | Included (paid plans) |
| Consumer Marketplace | No | Yes — 3M+ users |
| Branded Mobile App | PWA (included) | $200+/mo add-on |
| WhatsApp Sharing & Alerts | Native | No |
| Marketing Automation | Basic | Advanced suite |
| Retail POS / Inventory | No | Yes |
| Analytics & Reporting | Included — core metrics | Advanced (paid plans) |
| Payment Processing | Stripe (2.7%) | Built-in |
| Multi-Location Support | Multi-room | Full multi-location |
| Apple & Google Wallet Passes | Included — clients tap to check in | No |
| QR Check-In Scanner | Included — multi-admin real-time | Basic check-in |
| LinkedIn Verified Badges | Included — organizer trust signals | No |
| Onboarding Complexity | Self-serve — minutes | Guided — days/weeks |
| Contract Required | No | Varies by plan |
Who's In is Perfect For
Yoga Studios
Multi-room scheduling with instructor profiles
Pilates Instructors
Reformer & mat class booking with capacity limits
Dance Teachers
Class packs and drop-in management
Martial Arts Dojos
Belt-level classes with waitlist management
Community Fitness
CrossFit boxes, bootcamps, group training
Wellness Centers
Meditation, breathwork, sound healing sessions
Need a consumer marketplace with millions of users? Mindbody excels there. Need affordable studio software that just works, without enterprise pricing? That's Who's In Studio.
Why Studio Owners Switched from Mindbody
"We were paying $139/mo for Mindbody and using maybe 20% of the features. Who's In Studio does everything our small yoga studio needs for just $19/mo."
Sarah M.
Yoga Studio Owner
"Mindbody's onboarding took us three weeks. I set up Who's In Studio during a lunch break. My instructors had their own profile pages by the afternoon."
David R.
Pilates Studio Manager
"The Mindbody app confused my older clients. With Who's In, they just tap a link and book — no app download, no account creation. Bookings went up immediately."
Priya K.
Dance & Fitness Instructor
Frequently Asked Questions
Is Who's In Studio a good Mindbody alternative?▼
Yes. Who's In Studio offers multi-room class scheduling, instructor profiles with public booking pages, automatic waitlists with WhatsApp notifications, configurable booking windows, cancellation policies, and membership/class pack support — all included from $19/mo. You only pay 2.7% on paid bookings. It's built specifically for community fitness studios that don't need Mindbody's enterprise feature set.
How much does Mindbody cost vs Who's In Studio?▼
Mindbody starts at $99/mo for their basic plan, with advanced plans costing significantly more. Branded apps are an additional $200+/mo. Who's In Studio starts at $19/mo (Starter) or $49/mo (Growth) — you pay 2.7% on paid class bookings only. (Mindbody pricing as of March 2026, subject to change.)
Can I migrate my clients from Mindbody to Who's In Studio?▼
Yes. You can export your client list from Mindbody and share your new Who's In Studio booking page with them. Since Who's In doesn't require guest accounts, your clients simply bookmark your studio page and self-book classes — no migration friction.
Does Who's In Studio have a consumer marketplace like Mindbody?▼
No. Mindbody's strength is its consumer marketplace with millions of users discovering studios. Who's In Studio focuses on helping you manage the clients you already have — scheduling, waitlists, bookings, and payments — without a monthly fee. Many studios use both: Mindbody for discovery and Who's In Studio for day-to-day operations.
Can my instructors have their own profiles?▼
Yes. Every instructor gets a public profile page where clients can see their schedule, bio, and book classes directly. This is included in all Who's In Studio plans from $19/mo — Mindbody includes instructor management but at their $99+/mo price point.
Does Who's In Studio support memberships and class packs?▼
Yes. You can create memberships (unlimited or limited visits per period) and class packs (e.g., 10-class packs). Clients can purchase and redeem them when booking. All of this is included from $19/mo — you only pay the 2.7% transaction fee on purchases.
Your Studio Deserves Better Than $99/mo
Join studios that switched to Who's In Studio — from $19/mo, no enterprise price tag.
From $19/mo • No setup fees • Only 2.7% on paid bookings · All features included
