Conference Software for the UK's World-Class Events Industry
The UK hosts some of the world's most influential conferences — from London tech summits to Edinburgh academic gatherings. Who's In provides GDPR-compliant registration, AI networking, custom badges, and sponsor portals — from $49/mo.
Built for United Kingdom conference organisers
From local compliance to global hybrid streaming — Who's In handles every detail specific to running conferences in United Kingdom.
AI Networking & Matchmaking
The UK's conferences attract global delegates. Our AI matches attendees by industry, role, and goals — turning any UK conference into a world-class networking event.
Custom Badge Printing
Professional badge templates with QR codes, LinkedIn links, and delegate-type ribbons. Works with any UK conference venue — ExCeL, Olympia, Manchester Central, or SECC Glasgow.
Sponsor Lead Portals
UK sponsors — from City of London financial firms to Manchester tech companies — expect real ROI. Give them self-serve lead portals with real-time analytics and post-event reports.
Multi-Day Agenda Builder
Build complex UK conference programmes — keynotes, breakouts, workshops, dinners, and networking sessions — with a drag-and-drop multi-track agenda builder.
Hybrid & International Streaming
The UK's international reach means hybrid is essential. Stream sessions live, run virtual networking, and serve delegates across GMT/BST timezones and beyond.
Apple & Google Wallet Passes
Paperless entry at any UK venue. Wallet passes delivered on registration, scanned at the door with the Who's In app. Real-time capacity on your dashboard.
Why United Kingdom conference organisers choose Who's In
- Local tax support (USD) — compliant out of the box
- AI attendee matchmaking on every plan
- Sponsor portals with real-time lead capture
- Custom badge printing with QR & LinkedIn codes
- Apple & Google Wallet passes for frictionless check-in
- Hybrid streaming for domestic and international delegates
- Multi-day, multi-track agenda builder
- No per-attendee fees on free events
≈ $49/mo
- Up to 500 attendees
- AI networking & matchmaking
- Custom badge printing
- Sponsor portal
- Agenda builder
- QR check-in scanner
≈ $149/mo
- Unlimited attendees
- Speaker management
- Multi-event analytics
- Priority support
- Custom domain & branding
- Advanced sponsor analytics
2.7% platform fee on paid ticket events. Free events always free.
"We run four UK conferences a year — from London to Birmingham. Who's In replaced three different tools and cut our event-day admin by 60%. The sponsor portal is worth the subscription alone."
Top conference venues in United Kingdom
Real United Kingdom venues where organisers host conferences, summits, and multi-day events.
ExCeL London
Exhibition hall · 2,000-10,000 delegates
Docklands mega-venue hosting CES-scale tech expos and medical congresses
QEII Centre, Westminster
Convention centre · 600-2,500 delegates
Government-adjacent venue popular with policy, legal, and public-sector conferences
Manchester Central
Convention centre · 1,000-3,000 delegates
Converted Victorian railway station in the heart of Manchester
Edinburgh International Conference Centre
Convention centre · 600-2,000 delegates
Scotland's premier venue for academic and scientific symposia
The ICC Birmingham
Convention centre · 1,000-3,000 delegates
Centrally located UK venue with direct rail links; hosts major national congresses
The Barbican Centre, London
Historic venue · 200-1,000 delegates
Brutalist arts complex ideal for creative-industry and design conferences
Conference seasons in United Kingdom
Peak autumn conference season
Post-summer surge — London Tech Week spillover events, academic term-start symposia, and political-party fringe conferences drive record venue bookings.
New-year planning and industry kickoffs
January resets bring annual industry outlook conferences and financial-sector summits across the City of London and Canary Wharf.
Spring and early-summer circuit
University exam gaps free up campus venues; charity galas and healthcare conferences cluster before the summer break.
Low season and awards galas
December is dominated by corporate awards dinners and Christmas networking. July–August is quieter, with occasional festival-adjacent unconferences in Edinburgh.
United Kingdom conference organiser spotlight
Sarah Livingstone
HealthTech UK Summit · 850 delegates attendees
Sarah founded the HealthTech UK Summit after realising NHS digital-health innovators and private medtech firms rarely met in the same room. The conference now runs annually at Manchester Central, connecting clinicians with healthtech startups. Last year's event generated over 120 pilot-project conversations between NHS trusts and exhibitors.
"Conference software that handles NHS data-governance requirements out of the box saved us months of compliance paperwork."
Frequently asked questions
Is Who's In GDPR-compliant for UK conferences?
Yes. Who's In stores data in EU/UK data centres, provides configurable consent on registration forms, data export and deletion tools, and a UK GDPR Data Processing Agreement. Fully UK GDPR and PECR compliant.
How much does Who's In Conference cost?
Starter is $49/mo (or $39/mo annually). Pro is $149/mo. A 2.7% platform fee applies on paid ticket events — significantly less than Eventbrite's UK fees.
Does Who's In support UK VAT on conference tickets?
Yes. Configure 20% UK VAT on ticket prices, displayed tax-inclusive or exclusive. Automated VAT receipts for attendees on request. VAT number field on registration available.
Which UK conference venues does Who's In work with?
Who's In is venue-agnostic and works across the UK — ExCeL London, Olympia, QEII Centre, Manchester Central, Edinburgh International Conference Centre, and any other venue. QR scanner runs on any iOS or Android device.
Can I manage a UK conference series spanning multiple cities?
Yes. Manage multiple events under a single organiser account. Clone events, share sponsor portals across events, and run unified analytics across your UK conference series.
Run your best United Kingdom conference yet
AI networking, custom badges, sponsor portals, and hybrid support — all in one platform built for United Kingdom. Start free, upgrade when you're ready.
