Conference Software Built for London's World-Class Venues
From tech summits at ExCeL to finance conferences at the QEII Centre, Who's In gives London organisers AI-powered matchmaking, custom badge printing, sponsor portals, and a full attendee app — starting at $49/mo.
Everything you need for a world-class London conference
From AI-powered networking to sponsor portals and Apple Wallet passes — Who's In handles every detail so you can focus on the event experience.
AI Networking & Matchmaking
London's diverse delegate pool means meaningful connections require intelligence. Our AI matches attendees by industry, role, and goals — turning your conference into a networking powerhouse.
Custom & LinkedIn Badges
Print branded badges with QR codes, delegate types, and LinkedIn profile links. Works with thermal printers and on-site badge kiosks at major London venues.
Sponsor Portals
Give sponsors their own lead-capture dashboard, session analytics, and branded presence — essential for London's finance and tech sponsors who expect real ROI data.
Multi-Day Agenda Builder
Drag-and-drop multi-track agendas for parallel sessions, plenaries, and breakouts. Handles the complex programming typical of London industry summits.
Hybrid & Virtual Support
Stream sessions live with interactive Q&A for remote attendees. Perfectly matched to London conferences drawing international delegates who join online.
Apple & Google Wallet Passes
Attendees receive a Wallet pass on registration. QR check-in scanners at the door — no printed tickets, no queues at ExCeL or Olympia registration desks.
Transparent pricing for London conference organisers
- AI matchmaking & attendee networking on all plans
- Custom badge printing with QR & LinkedIn codes
- Sponsor portal with real-time lead capture
- Multi-day agenda builder with speaker management
- Apple & Google Wallet passes included
- Hybrid streaming with interactive Q&A
Perfect for annual or regular conferences
- Up to 500 attendees
- AI networking & matchmaking
- Custom badge printing
- Sponsor portal
- Multi-day agenda builder
- QR check-in scanner
For large-scale and multi-event organisations
- Unlimited attendees
- Speaker management module
- Multi-event analytics
- Priority support
- Custom domain & branding
- Advanced sponsor analytics
2.7% platform fee on paid ticket events. Free events always free.
"We ran a 900-delegate fintech summit at the QEII Centre and Who's In handled everything from tiered ticketing to sponsor lead capture. The AI networking feature had delegates raving. Setup took a day."
Top conference venues in London
Real London venues where organisers host conferences, summits, and multi-day events.
ExCeL London
Convention centre · 1,000-10,000 delegates
Royal Victoria Dock — purpose-built for large-scale expos and multi-track conferences with on-site hotels
QEII Centre
Convention centre · 600-2,500 delegates
Westminster — the UK's premier government and finance conference venue opposite Big Ben
etc.venues County Hall
Hotel conference · 100-400 delegates
South Bank — flexible meeting rooms inside the historic County Hall with Thames views
The Barbican Centre
Historic venue · 200-1,200 delegates
City of London — brutalist arts centre with tiered lecture theatres ideal for thought-leadership summits
Imperial College London
University hall · 150-700 delegates
South Kensington — world-class lecture halls and breakout rooms popular for academic and medical conferences
Plexal
Co-working event space · 80-300 delegates
Olympic Park, Stratford — innovation hub with modular event space perfect for startup and tech conferences
Conference seasons in London
Winter season
Post-holiday conference rush — London Tech Week planning begins, finance summits at QEII Centre, and academic term conferences at Imperial and UCL. Indoor venues essential.
Peak spring
Busiest quarter — London Tech Week (June), Infosecurity Europe at ExCeL, and dozens of fintech and AI summits. Book venues 6+ months ahead.
Summer lull & rebound
July-August quieter as delegates holiday. September rebounds sharply — back-to-work conferences and freshers' week academic events drive strong demand.
Autumn peak & wind-down
October-November is the second peak — Web Summit influence drives London satellite events, COP-related sustainability conferences. December drops as holiday season begins.
London conference organiser spotlight
Priya Mehta
London HealthTech Summit · 650 delegates attendees
Priya started the London HealthTech Summit in 2022 from a 60-person meetup at a Shoreditch co-working space. By 2025 it had grown to 650 delegates across two days at the QEII Centre, attracting NHS digital leads and MedTech founders.
"The AI matchmaking feature cut our networking dead time in half — delegates arrived at coffee breaks already knowing who to find."
Frequently asked questions
Which London venues does Who's In integrate with?
Who's In works at any venue. We have venue-specific badge templates for ExCeL London, Olympia, QEII Centre, Business Design Centre, and Barbican. Our QR check-in scanner app runs on any iOS or Android device.
What does the Starter plan cost for a London conference?
Who's In Conference Starter is $49/mo (billed monthly) or $39/mo annually. Pro is $149/mo. For paid ticket events, a 2.7% fee applies — transparent, no hidden charges.
Can I run hybrid conferences from a London venue?
Yes. Every conference on Who's In can have a hybrid stream. Remote attendees join with their own virtual lobby, can ask questions in live Q&A, and receive the same Wallet pass as in-person delegates.
How does the sponsor portal work for London corporate sponsors?
Sponsors get a private portal to upload their logo, set their stand details, view lead scans in real time, and download attendee interest reports post-event. No back-and-forth emails — sponsors self-serve.
Does Who's In comply with UK GDPR?
Yes. Who's In stores all delegate data in EU/UK data centres, provides data export and deletion tools, and includes a GDPR-compliant registration consent flow. Full DPA available on request.
Ready to run your best London conference yet?
AI networking, custom badges, sponsor portals, and hybrid support — all in one platform. Start free, upgrade when you're ready.
