Conference Software for South Africa Events
South Africa hosts a growing roster of industry conferences in Cape Town and other major venues. Who's In provides POPIA (Protection of Personal Information Act)-compliant registration, AI networking, custom badges, and sponsor portals — from $40.83/mo billed annually.
Built for South Africa conference organisers
From local compliance to global hybrid streaming — Who's In handles every detail specific to running conferences in South Africa.
AI Networking & Matchmaking
South Africa's conferences attract diverse delegates — AI matchmaking surfaces meaningful connections across industry, role, and stated objectives.
Custom Badge Printing
Professional badge templates with QR codes, LinkedIn links, and delegate-type ribbons. On-demand printing at the registration desk.
Sponsor Lead Portals
South Africa sponsors expect real ROI. Self-serve booth setup, real-time lead-retrieval app, and post-event qualified-lead reports.
Multi-Day Agenda Builder
Build complex South Africa conference programmes with drag-and-drop multi-track agendas. Conflict detection prevents speaker double-bookings + room overlaps.
Hybrid & International Streaming
South Africa conferences often draw international delegates — hybrid sessions with interactive Q&A let remote attendees join with the same Wallet pass as in-person.
Apple & Google Wallet Passes
Paperless entry at any South Africa venue. Wallet passes delivered on registration, scanned at the door for instant check-in. Real-time capacity on the dashboard.
Why South Africa conference organisers choose Who's In
- Local tax support (USD) — compliant out of the box
- AI attendee matchmaking on every plan
- Sponsor portals with real-time lead capture
- Custom badge printing with QR & LinkedIn codes
- Apple & Google Wallet passes for frictionless check-in
- Hybrid streaming for domestic and international delegates
- Multi-day, multi-track agenda builder
- No per-attendee fees on free events
≈ $49/mo
- Up to 500 attendees
- AI networking & matchmaking
- Custom badge printing
- Sponsor portal
- Agenda builder
- QR check-in scanner
≈ $149/mo
- Unlimited attendees
- Speaker management
- Multi-event analytics
- Priority support
- Custom domain & branding
- Advanced sponsor analytics
2.7% platform fee on paid ticket events. Free events always free.
Top conference venues in South Africa
Real South Africa venues where organisers host conferences, summits, and multi-day events.
Cape Town International Convention Centre (CTICC)
Convention centre · 1,000-10,000 delegates
Africa's premier convention venue — Mining Indaba, Africa Energy, and major medical congresses
Sandton Convention Centre, Johannesburg
Convention centre · 500-4,500 delegates
Joburg financial-district venue for banking, mining, and corporate-leadership summits
Durban ICC
Convention centre · 500-5,000 delegates
KwaZulu-Natal venue for tourism, automotive, and government conferences
CSIR International Convention Centre, Pretoria
Convention centre · 300-2,500 delegates
Research-campus venue for science, policy, and academic conferences
Spier Conference Centre, Stellenbosch
Convention + estate · 200-800 delegates
Winelands venue for executive-leadership and creative-industry retreats
Conference seasons in South Africa
Autumn industry peak
Mining Indaba anchors February at CTICC; Africa-wide finance, mining, and policy summits cluster March-April.
Winter conference season
SA's indoor-friendly winter suits the bulk of academic, medical, and corporate conferences May-September.
Spring pre-summer circuit
Tourism, creative-industry, and tech-startup summits cluster October-November.
Summer holiday slowdown
SA December-January summer holidays — venues largely quiet, with resort-format retreats picking up the gap.
Frequently asked questions
Is Who's In compliant with South Africa privacy law?
Yes. Who's In is POPIA (Protection of Personal Information Act) compliant. Configurable registration consent, data export + deletion, and a Data Processing Agreement available on request.
How much does Who's In Conference cost in South Africa?
Starter is $40.83/mo billed annually (or $49/mo monthly). Growth is $124.17/mo. A flat 2.7% platform fee applies on paid ticket events — transparent, no hidden charges.
Can I run hybrid conferences from South Africa venues?
Yes. Every conference on Who's In can have a hybrid stream. Remote attendees join with their own virtual lobby, can ask questions in live Q&A, and receive the same Wallet pass as in-person delegates — essential for South Africa events drawing international audiences.
How does the sponsor portal work for South Africa corporate sponsors?
Sponsors get a private portal to upload their logo, set their stand details, view lead scans in real time, and download attendee interest reports post-event. No back-and-forth emails — sponsors self-serve.
Are there hidden fees beyond the flat plan?
No. Conference Starter is $40.83/mo billed annually flat. The only additional fee is 2.7% on paid ticket sales — fully transparent, no add-on modules, no per-attendee escalation.
Run your best South Africa conference yet
AI networking, custom badges, sponsor portals, and hybrid support — all in one platform built for South Africa. Start free, upgrade when you're ready.
