Conference Software for Japan's Tech and Academic Events
Japan hosts world-class tech, academic, and industry conferences at Tokyo Big Sight, Makuhari Messe, and Pacifico Yokohama. Who's In provides Japanese-language registration, consumption tax billing, AI networking, and sponsor portals — from ¥7,400/mo.
Built for Japan conference organisers
From local compliance to global hybrid streaming — Who's In handles every detail specific to running conferences in Japan.
AI Cross-Cultural Matchmaking
Japanese conferences increasingly bridge domestic companies and global tech leaders. Our AI matches across Japanese and English-speaking delegates — driving cross-cultural business connections.
Japanese & English Badge Printing
Kanji, Hiragana, and Katakana name printing alongside English. Custom templates for Tokyo Big Sight, Makuhari Messe, and Pacifico Yokohama. Role labels and company logos.
Sponsor & Exhibitor Portals
Japanese corporate sponsors — Toyota, Sony, SoftBank, and emerging startups — expect precise ROI metrics. Provide real-time lead portals with session engagement data and post-event exports.
Academic & Tech Agenda Builder
Manage Japan's complex academic conference programmes — paper presentations, poster sessions, workshops, and invited lectures — each with their own registration and check-in flow.
Hybrid & Global Academic Streaming
Stream Japanese conference sessions globally in JST. Interactive Q&A, virtual participation, and remote speaker slots — essential for Japan's international academic audience.
Apple & Google Wallet Passes
Paperless entry at Tokyo Big Sight and Makuhari Messe. Wallet passes on registration, QR scanner on any iOS or Android device — widely adopted across Japan.
Why Japan conference organisers choose Who's In
- Local tax support (JPY) — compliant out of the box
- AI attendee matchmaking on every plan
- Sponsor portals with real-time lead capture
- Custom badge printing with QR & LinkedIn codes
- Apple & Google Wallet passes for frictionless check-in
- Hybrid streaming for domestic and international delegates
- Multi-day, multi-track agenda builder
- No per-attendee fees on free events
≈ ¥7,400/mo
- Up to 500 attendees
- AI networking & matchmaking
- Custom badge printing
- Sponsor portal
- Agenda builder
- QR check-in scanner
≈ ¥22,300/mo
- Unlimited attendees
- Speaker management
- Multi-event analytics
- Priority support
- Custom domain & branding
- Advanced sponsor analytics
2.7% platform fee on paid ticket events. Free events always free.
"Our IEEE-affiliated robotics conference at Makuhari Messe had 700 researchers from 40 countries. Who's In handled Japanese and English registration, consumption tax, and poster session check-in. The best conference tool we've used."
Top conference venues in Japan
Real Japan venues where organisers host conferences, summits, and multi-day events.
Tokyo Big Sight (Tokyo International Exhibition Center)
Exhibition hall · 3,000-20,000 delegates
Odaiba waterfront mega-venue; hosts CEATEC, Tokyo Game Show, and international trade fairs
Pacifico Yokohama
Convention centre · 1,000-5,000 delegates
Minato Mirai convention complex popular for medical, scientific, and engineering conferences
Kyoto International Conference Centre (ICC Kyoto)
Convention centre · 500-3,000 delegates
Serene Takaragaike lakeside setting; hosted the Kyoto Protocol negotiations and hosts prestigious academic conferences
Osaka International Convention Center (Grand Cube Osaka)
Convention centre · 500-2,500 delegates
Nakanoshima riverside venue for pharmaceutical and industrial conferences in the Kansai region
Nagoya Congress Center
Convention centre · 500-3,000 delegates
Central Japan venue near Toyota HQ; strong in automotive, manufacturing, and robotics conferences
The University of Tokyo, Yasuda Auditorium
University auditorium · 200-1,000 delegates
Iconic Hongo campus auditorium for academic symposia; the most prestigious lecture hall in Japanese academia
Conference seasons in Japan
Autumn conference peak
Pleasant autumn weather and the academic semester make October–November Japan's premier conference months. CEATEC and major scientific congresses run back-to-back.
New fiscal-year kickoffs
Japan's fiscal year starts April 1. Industry conferences, shareholder events, and new-year corporate gatherings fill Golden Week and the spring calendar.
Year-end academic and planning season
Japanese academic year ends in March. Thesis-defence symposia, year-end research presentations, and fiscal year-end review conferences peak.
Summer and O-Bon quiet period
O-Bon holiday (mid-August) pauses most events. July and September host niche summer schools, tech hackathons, and early-autumn preview conferences.
Japan conference organiser spotlight
Prof. Yuki Tanaka
Japan Robotics Research Conference · 700 delegates attendees
Prof. Tanaka established the Japan Robotics Research Conference to unite university robotics labs with industrial partners from Toyota, Fanuc, and SoftBank Robotics. Held at Pacifico Yokohama, the event features live robot demonstrations alongside peer-reviewed paper sessions. It has become the bridge between Japanese academic robotics excellence and commercial deployment.
"Bilingual Japanese-English registration was essential — half our speakers are international, but all our industry sponsors communicate in Japanese."
Frequently asked questions
Does Who's In support Japanese language for conferences?
Yes. Registration forms, confirmation emails, and badge printing support Japanese (Kanji, Hiragana, Katakana). The attendee app is available in English with Japanese locale for dates and formatting.
What does Who's In cost in JPY?
Starter approximately ¥7,400/mo, Pro ¥22,300/mo (billed in USD — $49 and $149 at standard exchange). A 2.7% fee applies on paid ticket events.
Does Who's In support Japanese consumption tax (消費税) on tickets?
Yes. Configure 10% consumption tax on ticket prices, displayed inclusive or exclusive. Automated receipts (領収書) for attendees on request.
Can Who's In handle academic paper and poster session registration?
Yes. Create separate session types for paper presentations, poster sessions, workshops, and invited talks on the Pro plan. Each session can have separate registration, capacity, and check-in.
Does Who's In support international delegates attending Japanese conferences?
Yes. Registration is fully bilingual Japanese/English. Stripe supports international card payments in JPY. Virtual attendance for overseas academics unable to travel to Japan.
Run your best Japan conference yet
AI networking, custom badges, sponsor portals, and hybrid support — all in one platform built for Japan. Start free, upgrade when you're ready.
