Conference Software for Tokyo's Tech & Academic Events
Tokyo Big Sight, Makuhari Messe, and Pacifico Yokohama host Japan's most important tech and academic conferences. Who's In provides Japanese-language support, AI networking, custom badges, and sponsor portals — from ¥7,400/mo.
Everything you need for a world-class Tokyo conference
From AI-powered networking to sponsor portals and Apple Wallet passes — Who's In handles every detail so you can focus on the event experience.
AI Matchmaking for Japanese & Global Attendees
Tokyo conferences bridge Japanese enterprises, academic institutions, and global tech leaders. Our AI matches across language and industry to drive valuable cross-cultural connections.
Japanese & English Badge Printing
Kanji/Hiragana name printing alongside English. Custom badge templates for Tokyo Big Sight, Makuhari Messe, and Pacifico Yokohama. QR codes and affiliate tags included.
Sponsor & Exhibitor Portals
Tokyo's corporate sponsors — from Toyota to SoftBank — expect precise ROI metrics. Give sponsors real-time badge scan counts, session engagement data, and post-event lead exports.
Academic & Tech Agenda Builder
Manage complex academic conference programmes with paper presentations, poster sessions, keynotes, and workshops — each with separate registration and capacity management.
Hybrid & Asia-Pacific Streaming
Tokyo conferences attract global academic and tech audiences. Stream sessions in JST with English subtitles, virtual Q&A, and remote presenter slots.
Apple & Google Wallet Passes
Wallet passes for paperless entry at Tokyo Big Sight and Makuhari Messe. QR check-in scanner on iOS/Android — no dedicated hardware required.
Transparent pricing for Tokyo conference organisers
- AI matchmaking & attendee networking on all plans
- Custom badge printing with QR & LinkedIn codes
- Sponsor portal with real-time lead capture
- Multi-day agenda builder with speaker management
- Apple & Google Wallet passes included
- Hybrid streaming with interactive Q&A
Perfect for annual or regular conferences
- Up to 500 attendees
- AI networking & matchmaking
- Custom badge printing
- Sponsor portal
- Multi-day agenda builder
- QR check-in scanner
For large-scale and multi-event organisations
- Unlimited attendees
- Speaker management module
- Multi-event analytics
- Priority support
- Custom domain & branding
- Advanced sponsor analytics
2.7% platform fee on paid ticket events. Free events always free.
"We held our annual robotics academic conference at Tokyo Big Sight — 600 researchers and industry delegates. Who's In handled Japanese and English registration, poster session check-in, and sponsor portals. Exceptional."
Top conference venues in Tokyo
Real Tokyo venues where organisers host conferences, summits, and multi-day events.
Tokyo Big Sight (Tokyo International Exhibition Center)
Convention centre · 2,000-20,000 delegates
Ariake, Odaiba — Japan's largest convention venue, host of CEATEC and Tokyo Game Show
Tokyo International Forum
Convention centre · 500-5,000 delegates
Marunouchi, near Tokyo Station — iconic glass atrium building with Hall A seating 5,012, ideal for keynote-driven conferences
Roppongi Academyhills
Co-working event space · 50-300 delegates
Roppongi Hills Mori Tower 49F — premium event space with panoramic city views, popular for executive summits and tech roundtables
The University of Tokyo - Yasuda Auditorium
University hall · 200-1,100 delegates
Hongo campus, Bunkyo — Japan's most prestigious academic venue for research, AI, and science conferences
Hotel New Otani Tokyo
Hotel conference · 200-2,000 delegates
Chiyoda, near Akasaka — historic hotel with a 400-year-old Japanese garden and 33 banquet and meeting rooms
Nihonbashi Mitsui Hall
Historic venue · 100-400 delegates
Nihonbashi, Chuo — elegant modern hall in Tokyo's historic merchant district, minutes from Tokyo Station
Conference seasons in Tokyo
New year & academic season
Japanese fiscal year ends in March — corporate conferences and annual summits cluster in February-March. Academic conferences at UTokyo align with term schedules. Cherry blossom season (late March) draws international delegates.
Golden Week & spring conferences
Golden Week (late April-early May) pauses business briefly. June brings the rainy season (tsuyu) — indoor venues are essential. AI and robotics conferences fill Tokyo Big Sight.
Summer & CEATEC prep
Hot and humid (30°C+) — outdoor events are rare. Tokyo Game Show (September) at Makuhari Messe draws global gaming industry. Many APAC regional summits schedule around this period.
Autumn peak season
CEATEC (October) at Makuhari Messe is Japan's marquee tech exhibition. Pleasant autumn weather (15-20°C) makes this the most popular conference quarter. SoftBank World and dozens of enterprise summits fill November.
Tokyo conference organiser spotlight
Yuki Sato
Tokyo Robotics & AI Conference · 700 delegates attendees
Yuki started the Tokyo Robotics & AI Conference in 2023 with 80 researchers at Roppongi Academyhills. It grew to 700 delegates at Tokyo International Forum, connecting university robotics labs, automotive R&D teams, and government innovation officers from METI.
"The QR Wallet pass check-in was perfect for our Japanese delegates — everyone already uses mobile passes for trains, so the UX felt completely natural."
Frequently asked questions
Does Who's In support Japanese language for Tokyo conferences?
Yes. Registration forms, confirmation emails, and badge printing support Japanese (Kanji, Hiragana, Katakana). The attendee app UI is available in English with Japanese locale support.
What does Who's In cost in JPY?
Starter approximately ¥7,400/mo, Pro ¥22,300/mo (billed in USD — $49 and $149 at standard exchange). A 2.7% fee applies on paid ticket events.
Does Who's In work for academic conferences in Tokyo?
Yes. Create session types for paper presentations, poster sessions, workshops, and invited talks. Manage separate abstract submission and speaker registration flows on the Pro plan.
Does Who's In support Japanese consumption tax on tickets?
Yes. Configure 10% Japanese consumption tax (消費税) on ticket prices. Tax-inclusive or exclusive display. Automated receipts for attendees on request.
Can I stream a Tokyo conference to a global academic audience?
Yes. Every Who's In conference supports live streaming with interactive Q&A. Remote attendees join with their own virtual lobby and can participate in sessions from anywhere in the world.
Ready to run your best Tokyo conference yet?
AI networking, custom badges, sponsor portals, and hybrid support — all in one platform. Start free, upgrade when you're ready.
