Who's In vs Cvent
Who's In Conference delivers multi-track agendas, speaker management, sponsor tiers, and attendee networking — free forever. Cvent charges $10K–$100K+/year for enterprise features most community conferences never use.
All features included · No credit card required
Last updated: March 20, 2026
Who's In
Free Forever • Conference-Ready
- Free multi-track agenda builder
- Speaker & sponsor management
- Tiered ticketing with promo codes
- Real-time analytics & ROI dashboard
- Apple & Google Wallet passes for badges
- Real-time QR check-in (multi-admin)
- Only 2.7% on paid registrations
Cvent
Enterprise Leader • Enterprise Pricing
- Most comprehensive feature set in the industry
- Strong CRM and marketing integrations
- Venue sourcing and management tools
- Market leader for large enterprise events
- $10K–$100K+/year contracts
- Complex implementation requiring dedicated staff
- Multi-year contract lock-in
- Massive overkill for community conferences
Cvent is Built for Enterprise.
You're Running a Community Conference.
Cvent is the undisputed leader in enterprise event management — venue sourcing, CRM integrations, onsite badge printing, and hundreds of features. But that power comes at $10K–$100K+/year with complex implementations and long contracts.
Who's In Conference gives community conference organizers exactly what they need: multi-track agendas, speaker profiles, sponsor management, tiered ticketing, and attendee networking — all free. No enterprise sales calls, no implementation projects, no annual contracts.
💰 Cvent contracts can exceed $100K/year. Who's In Conference is free forever.
Cvent's Enterprise Complexity
- • $10K–$100K+/year contract commitments
- • Weeks-long implementation process
- • Dedicated admin staff often required
- • Multi-year lock-in with auto-renewals
- • Feature bloat for smaller conferences
- • Venue sourcing and travel tools you don't need
- • Enterprise CRM integrations you won't use
- • Per-seat pricing for admin access
Who's In Conference: Enterprise Features, Zero Cost
- Free forever — no contracts, no commitments
- Set up your conference in minutes, not weeks
- Multi-track agenda builder included
- Speaker & sponsor management included
- Multi-admin team management — no per-seat fees
- Apple & Google Wallet badge passes included
- Real-time QR check-in with multi-admin scanning
- LinkedIn verified organizer badges
Feature-by-Feature Comparison
| Feature | Who's In | Cvent |
|---|---|---|
| Annual Cost | Free forever | $10K–$100K+/year |
| Paid Registration Fee | 2.7% flat | Included in contract |
| Contract Required | No | Multi-year typical |
| Setup Time | Minutes | Weeks to months |
| Multi-Track Agenda | Free | Yes |
| Session Management | Free | Yes |
| Speaker Profiles | Free public pages | Yes |
| Sponsor Management | Free tiered packages | Yes |
| Tiered Ticketing | Free | Yes |
| Promo Codes | Free | Yes |
| Custom Registration Forms | Free | Yes |
| Attendee Networking | Free | Yes |
| Personal Agenda Builder | Free | Yes |
| Multi-Admin Management | Free — no per-seat fees | Per-seat pricing |
| Real-Time Analytics | Free | Yes |
| ROI Dashboard | Free | Yes |
| QR Code Check-In | Free | Yes |
| Apple & Google Wallet Passes | Included — digital badges | No — requires OnArrival add-on |
| LinkedIn Verified Badges | Included — organizer trust | No |
| Venue Sourcing | No | Yes |
| CRM Integrations | Basic | Extensive (Salesforce, HubSpot, etc.) |
| Onsite Badge Printing | No | Yes |
Who's In is Perfect For
Tech & Developer Conferences
Multi-track agendas without enterprise costs
Community Conferences (50–5,000)
Full conference tools at zero cost
Nonprofit & NGO Summits
Stretch limited budgets with free tools
Academic Conferences
Speaker management and session scheduling
Professional Association Events
Tiered ticketing and sponsor management
Industry Meetup Series
Recurring conferences without recurring costs
Cvent is the right choice for 10,000+ attendee enterprise events with complex venue and travel needs. Who's In Conference is the free alternative for community conferences.
Why Conference Organizers Chose Who's In
"We were quoted $35K/year for Cvent. Who's In Conference handles our 500-person tech conference perfectly — multi-track agenda, speaker profiles, sponsor tiers — all free."
James R.
Conference Chair, Regional Tech Summit
"Cvent's implementation took our team 6 weeks last year. We set up Who's In Conference in an afternoon and our attendees actually prefer the simpler experience."
Michelle T.
Events Director, Professional Association
"As a nonprofit, Cvent's pricing was out of the question. Who's In Conference gives us everything we need for our annual summit — 800 attendees, 4 tracks, 40 speakers — completely free."
Carlos D.
Program Director, Education Nonprofit
Frequently Asked Questions
Is Who's In Conference a real alternative to Cvent?▼
For community conferences (50–5,000 attendees), yes. Who's In Conference offers multi-track agendas, speaker and sponsor management, tiered ticketing, attendee networking, and real-time analytics — all free. Cvent's advantages (venue sourcing, CRM integrations, onsite badge printing) matter most for large enterprise events. (Competitor pricing as of March 2026, subject to change.)
How much does Cvent actually cost?▼
Cvent uses quote-based enterprise pricing. Published reports and industry estimates place annual contracts between $10K and $100K+ depending on event size, features, and contract length. Who's In Conference is free forever with only 2.7% on paid registrations. (Competitor pricing as of March 2026, subject to change.)
Can Who's In handle conferences with multiple tracks?▼
Yes. The multi-track agenda builder supports unlimited tracks, session types, time slots, speaker assignments, and room allocations. Attendees can browse the full schedule and build personal agendas.
What about sponsor management?▼
Who's In Conference includes tiered sponsor packages with public profile pages, logo placement, and sponsor analytics. You can create custom sponsorship tiers and manage all sponsor relationships from a single dashboard.
Is there a limit on conference size?▼
Who's In Conference is designed for community conferences with 50–5,000 attendees. For events significantly larger than that or requiring venue sourcing, travel management, and enterprise CRM integrations, Cvent may be more appropriate.
Do I need a contract or annual commitment?▼
No. Who's In Conference has no contracts, no annual commitments, and no cancellation fees. You can run one conference or one hundred — the platform is free forever.
Start free, scale when you're ready
RSVP link, automatic waitlists, reminders, QR check-in, calendar sync
WhatsApp sharing, CSV export, capacity limits, guest notes, cover images
Stripe payments, recurring events, memberships, surveys, analytics
Every feature works the moment you turn it on. No configuration required.
Every new account gets all features unlocked forever — no credit card needed, no trials, no upgrades.
Run Your Conference Without Enterprise Costs
Join organizers who got enterprise-grade features without enterprise pricing.
No contracts • No annual fees • Only 2.7% on paid registrations · All features included
