Run your pickleball sessions without the admin chaos
RSVP tracking, auto-waitlist, automatic reminders, and QR check-in — everything a pickleball organiser needs. No app download for players. Free forever.
Sound familiar?
You're not alone. These are the challenges we hear every day.
Open play fills up in minutes — then chaos
You post the session. 30 people react. You don't know who's actually coming vs who just liked it. Court assignment is a guessing game.
Round-robin coordination is a spreadsheet nightmare
Tracking who's played who, managing skill levels, handling late arrivals — running a pickleball round-robin without the right tools is exhausting.
No-shows wreck court ratios
A 16-player session with 4 no-shows means awkward 3-player games or dead courts. And you never find out until they don't show up.
Set up and running in under 2 minutes
Create your pickleball event in 60 seconds
Set capacity, skill level notes, location, date and time. Share the link in your Facebook group, WhatsApp, or email list.
Auto-waitlist manages overflow
When your open play session fills, late registrants join the waitlist automatically. Drop-outs promote the next player instantly — before they even ask.
Reminders run themselves, check-in is instant
Automated 24h and 2h reminders cut no-shows by up to 40%. QR check-in on the day tells you exactly who arrived vs who committed.
Built for how pickleball communities actually work
From casual open play to structured round-robins.
Capacity limits & waitlist
Cap open play at 16, 24, or any number. Waitlist auto-promotes on drop-outs.
Round-robin ready
Create sessions per court per round. Track confirmed attendees by slot.
Automatic reminders
24h and 2h pre-event reminders via email. Cut no-shows without chasing.
Recurring sessions
Weekly open play? Set it up once, runs every week automatically.
Works in any group chat
Share link in Facebook Group, WhatsApp, Nextdoor, email — anywhere your community lives.
QR check-in (free tier)
Scan QR at the gate. Know instantly who showed, who ghosted.
Venue info built-in
Court address, parking notes, and Google Maps link in every event.
Free — always
All features above are free. No credit card. No per-event fee. No trial.
What pickleball organisers use Who's In? for
Weekly Open Play
Cap at 16 or 24 players. Auto-waitlist handles the overflow. Recurring setup means zero admin week to week. Reminders go out without you lifting a finger.
Club Round-Robins
Create a session per round (or per court). Players sign up once. RSVP lists tell you exact attendance per slot. Export to CSV for bracket management.
Beginner Clinic Days
Set a "Beginner / 2.5–3.0 only" event. Description box explains skill level criteria. Auto-waitlist for oversubscribed clinics.
Community Drop-In Sessions
Shared link in Nextdoor, local Facebook, or community board. QR check-in at the gate.
Who's In? vs Facebook Events for pickleball
| Feature | Who's In? | Facebook Events |
|---|---|---|
| Hard capacity limit enforced | ✓ | ✗ |
| Auto waitlist with instant promotion | ✓ | ✗ |
| Know confirmed names (not just "Going") | ✓ | ✗ |
| Automatic pre-event reminders | ✓ | ✗ |
| QR check-in on the day | ✓ | ✗ |
| Recurring weekly sessions | ✓ | ✗ |
| Works without Facebook account | ✓ | ✗ |
| No algorithm hiding your event | ✓ | ✗ |
Your next pickleball session — sorted in 2 minutes
Create your event, share the link, and let Who's In? handle the rest. Free forever — no credit card, no download for your players.
