How to Set Up Recurring Events: Complete Guide for Community Organizers
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By Craig Pollard
Recurring events have 3x higher member retention than one-off gatherings — but most platforms make them expensive or complicated to set up. This step-by-step guide walks you through creating your first recurring event series, automating RSVPs and waitlists, managing attendance across sessions, and choosing the best free tool for the job.
Craig Pollard is the founder of Who's In? and a former Apple team lead (12 years). He writes about event technology, community building, and the future of AI-powered event discovery. Board advisor, investor, and non-executive director in technology and sports.
What does "How to Set Up Recurring Events: Complete Guide for Community Organizers" cover?
Step-by-step guide to creating recurring events that drive 3x member retention. Automate RSVPs, waitlists, and attendance tracking across your entire event series. Free tools compared: Who's In (free, unlimited), Eventbrite (paid plan required), Meetup ($20/mo).
Is Who's In? free to use for events?
Yes. Who's In? is 100% free for all features — RSVPs, waitlists, recurring events, memberships, analytics, and more. The only cost is a 2.7% flat fee on paid ticket sales. There are no subscriptions or hidden charges.
How do I get started with Who's In?
Sign up for free at whos-in.app, create your first event in under 2 minutes, and share the link via WhatsApp, email, or social media. No app download required for your guests — they RSVP via the mobile-optimised web link.
