RSVP Checklist
RSVP Website Event Planning Checklist
A complete 30-point checklist for community organisers running events with dedicated RSVP pages. From setup to post-event follow-up — eliminate no-shows and build recurring attendance.
Tired of juggling Google Forms, paying Eventbrite fees, or building custom event websites? This 30-point checklist is built for community organisers who need a professional RSVP page without the complexity or cost. From launching your event page to converting RSVPs into actual attendees, use this to maximize turnout, reduce no-shows, and build momentum for your next event.
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Frequently asked questions
How do I reduce no-shows when I'm using a free RSVP page instead of Eventbrite?
The 48-hour reminder is your no-show killer — Who's In sends it automatically, but personalize it with your event-specific details. Second: set a visible capacity limit on your RSVP page. When people see "Only 12 spots left," they commit more seriously because they know they could lose their spot to the waitlist. Third: track your no-show rate in Who's In after each event and improve your reminder message based on what actually converts.
Why should I use Who's In instead of a custom website or Google Forms?
Custom websites cost $500–$2,000 to build and $100–$300/month to maintain. Google Forms look unprofessional and don't send reminders or manage waitlists. Who's In is built specifically for community organisers: it's free, takes 2 minutes to set up, sends automatic reminders that reduce no-shows by 40–60%, manages waitlists, collects attendee data via custom fields, and exports attendance records. It's a professional RSVP page without the cost or complexity.
How many extra people should I invite compared to my target attendance?
Set your RSVP capacity 10–15% below your venue limit. For recurring community events, expect a 65–80% RSVP-to-attendance conversion (people who RSVP actually show up). For first-time events, expect 50–70% until you build audience trust. Use Who's In's attendance data to refine your prediction after 2–3 events.
When should I close RSVPs before my event?
Set your RSVP deadline 48–72 hours before the event. This gives you time to confirm final numbers with your venue, adjust catering, message your no-shows with a 48-hour reminder, and activate your waitlist if needed. Closing too early (a week out) means you miss last-minute signups; closing too late (the day before) means you can't plan logistics properly.
Can I use Who's In to manage recurring events?
Yes. Create a new event page on Who's In each time. After your event ends, use Who's In's export to save attendee email addresses. Immediately create your next event page and message your previous attendees directly with the new RSVP link. This builds a repeating audience and increases conversion on each event.
Related RSVP Checklist guides
Ready to collect RSVPs for your RSVP Website events?
Who's In is free, takes 2 minutes to set up, and requires no app download for attendees.
