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Invitation Templates

Text Invites Event Invitation Templates

8 free text invites event invitation templates for WhatsApp, email, and social media. Copy, customise, and send in minutes.

Tired of hunting through group chats to figure out who's actually coming? These 8 templates are written by real Text Invites organisers who know what works. Copy, drop your details in the brackets, paste the link, and you're done. No back-and-forth. No chaos.

Casual Hangout / Sociallaid-back
Template 1/8
Subject line

Plans [DAY]? Come thru 👀 [DATE] at [TIME]

Message body
yo [NAME] — we're all meeting up [DAY] and honestly it's not the same without you

📅 [DAY], [DATE]
⏰ [TIME]
📍 [LOCATION]

Send an RSVP so we know the headcount:
👉 [LINK]

[SPECIFIC DETAIL — bring cash / let me know dietary stuff / wear whatever]

lmk if you're in 🤝
[YOUR NAME]
Sports Meetup / Gameenergetic
Template 2/8
Subject line

🏀 Game on [DATE] — need you

Message body
Alright team,

We're running [SPORT/GAME] this [DAY] and we need bodies on the court.

📅 [DATE] at [TIME]
📍 [LOCATION] — [PARKING/ACCESS INFO]

Skill level: [e.g. mix of beginners and experienced / all levels welcome]
What to bring: [e.g. water bottle / shin guards / your A-game]

Hit the RSVP link so we can lock in the teams:
👉 [LINK]

First come, first served — spots fill up quick.

[YOUR NAME]
Birthday Partycelebratory
Template 3/8
Subject line

It's [NAME]'s birthday [DATE] — come celebrate 🎂

Message body
Hey everyone!

[BIRTHDAY PERSON] is officially getting older and we're throwing a thing.

🎉 [DATE] at [TIME]
📍 [VENUE/ADDRESS]

What to expect: [e.g. drinks, food, dancing / chill vibes in the backyard / karaoke chaos]
BYOB or I can sort drinks — just let me know
Dress code: [casual / smart casual / wear something fun]

Pls RSVP below — headcount matters for food/drinks:
👉 [LINK]

Cannot wait to see you there.
[ORGANISER NAME]
Club / Night Outcool
Template 4/8
Subject line

We're hitting [VENUE/AREA] [DATE] — you coming? 🍹

Message body
Right, so [FRIEND GROUP] is going out [DAY] and we're making it a proper night.

📅 [DATE]
⏰ Meet at [TIME] at [MEETING POINT]
📍 Heading to [VENUE NAME] — [ADDRESS]

💰 Entry: [Price / free before [TIME] / ladies free]
Dress: [What fits the vibe]

Let us know you're in so we can grab a table:
👉 [LINK]

Get there early if you want to avoid the queue.

[YOUR NAME]
Recurring Weekly Meetupmatter-of-fact
Template 5/8
Subject line

[EVENT NAME] is ON for [DAY] [DATE] ✓

Message body
Weekly reminder incoming:

📅 [DAY], [DATE] at [TIME]
📍 [LOCATION]

Same time, same place. RSVP if you're coming:
👉 [LINK]

[Any changes this week? e.g. location switch / theme / bring something]

Need to sit this one out? Just don't RSVP — no drama.

[YOUR NAME]
Group Hangout (New People Invited)welcoming
Template 6/8
Subject line

We're getting everyone together [DATE] — bring your mates 👋

Message body
Hi [NAME],

A bunch of us are meeting up [DAY] and we'd love if you could make it. Bring whoever you want — more people, better vibe.

📅 [DATE] at [TIME]
📍 [LOCATION] — easy to find, right near [landmark]

What we're doing: [e.g. just chilling / exploring the area / grabbing food]
What to bring: [yourself and good energy / snacks to share / your ideas]

RSVP here so I know numbers:
👉 [LINK]

No pressure if you can't make it, but we'll miss you.

[YOUR NAME]
Second Notice / Gentle Reminderfriendly
Template 7/8
Subject line

Heads up: [EVENT] is in [X] days — RSVP?

Message body
Heyy,

Just checking in — [EVENT NAME] is coming up on [DATE] and we'd love to have you there.

📅 [DATE] at [TIME]
📍 [LOCATION]

[Any last updates: parking advice / what we're doing / what to wear]

If you're keen, smash that RSVP button:
👉 [LINK]

If you can't make it, all good — just let me know so I can update the list.

Cheers,
[YOUR NAME]
Cancellation / Postponementstraightforward
Template 8/8
Subject line

Update on [EVENT NAME] — [DATE]

Message body
Quick heads up everyone,

[EVENT NAME] on [ORIGINAL DATE] is being [postponed to [NEW DATE] / cancelled due to [REASON]].

[If postponed:]
📅 New date: [NEW DATE] at [TIME]
📍 [LOCATION]

Your RSVP carries over to the new date. If that doesn't work for you, hit me up.

Updated RSVP link:
👉 [LINK]

[If cancelled:]
We'll reschedule something soon. Thanks for understanding.

Apologies for the late notice.

[YOUR NAME]

Tips for better invitations

1

Text Invites users respond to casual, direct language — "yo" and "lmk" beat corporate greetings every time.

2

Lead with the RSVP link in texts and WhatsApp. Your audience is scrolling, not reading.

3

Mention headcount matters. This is the core pain point Text Invites solves — people need to know who's actually coming.

4

For sports and recurring events, include logistics nobody expects: parking, entry fees, what level of skill is required.

5

Keep WhatsApp templates under 80 words. Break into paragraphs. Use emojis as visual separators, not decoration.

6

Tone varies wildly across event types — a birthday party invite sounds nothing like a sports meetup. Let your personality show.

Related Invitation Templates guides

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