Free volunteer event management — without the spreadsheet chaos
QR check-in, WhatsApp reminders, auto-waitlists, and attendance analytics for volunteer coordinators. 100% free for free events — no credit card, no contract.
Sound familiar?
You're not alone. These are the challenges we hear every day.
Spreadsheet chaos kills volunteer coordination
You maintain a Google Sheet with volunteer names, shift times, and contact info. Someone edits the wrong row. A shift double-books. You spend hours reconciling who is actually coming on Saturday — and still get surprised on the day.
No-shows devastate volunteer shifts
A volunteer signs up for a Saturday food-bank shift and simply doesn't appear. With no reminder system and no easy way to cancel, coordinators are left scrambling. Understaffed shifts mean reduced service capacity and exhausted committed volunteers.
Email updates go unread — volunteers miss changes
You send a shift-change notice via email. Half your volunteers have a different address in your system. The rest don't check email on weekends. On the day of the event, volunteers arrive at the wrong location or wrong time.
No check-in records means no proof of impact
Grant applications and donor reports require volunteer hours and attendance figures. Without a digital check-in system, coordinators reconstruct attendance from memory or paper sign-in sheets that go missing. Inaccurate data weakens funding applications.
From volunteer sign-up to attendance report in 3 steps
Create a volunteer shift event in 2 minutes
Set shift details, capacity, location, and date. Share the RSVP link via WhatsApp, email, or your newsletter. Volunteers sign up in one tap — no app download, no account required. Shifts fill automatically with a waitlist when capacity is reached.
WhatsApp reminders cut no-shows dramatically
Automated reminders go out 24h and 2h before each shift. Volunteers who can no longer attend cancel in one tap, freeing their spot to the next person on the waitlist automatically. No manual chasing, no frantic day-of messages.
QR check-in tracks attendance and builds your impact data
Display a QR code at the venue. Volunteers scan on arrival — real-time attendance recorded instantly. Multi-admin support means multiple coordinators can manage check-in simultaneously across large events. Download your attendance report for grant applications in seconds.
Built for nonprofit coordinators and volunteer managers
From weekly food bank shifts to large community clean-up days and recurring garden sessions.
QR code check-in for volunteer shifts
Real-time QR check-in with multi-admin support. Multiple coordinators can manage arrivals simultaneously across large volunteer events.
WhatsApp & email reminders
Automated reminders slash no-show rates. Sent via WhatsApp and email 24h and 2h before every shift — where volunteers actually read messages.
Auto-waitlists when shifts fill up
Shifts cap at your set capacity. When a volunteer cancels, the next person on the waitlist is automatically notified and confirmed.
Recurring shifts for regular sessions
Weekly or monthly volunteer sessions auto-schedule with fresh RSVP links each time. Set up once and it runs itself.
Analytics dashboard for impact reporting
Track attendance rates, no-show trends, and volunteer hours over time. Export data for grant applications, donor reports, and board presentations.
Apple & Google Wallet volunteer badges
Volunteers receive digital badges via Apple Wallet or Google Wallet — a March 2026 feature that doubles as a credential and a reminder with live shift details.
Multi-language support (10 languages)
Serve diverse volunteer communities. The platform supports 10 languages so volunteers can RSVP and receive reminders in their preferred language.
100% free for volunteer events
Volunteer events are almost always free-to-attend — which means the platform costs you nothing. The 2.7% fee only applies to paid-ticket events.
What volunteer coordinators say
From food banks to community gardens — coordinators who replaced spreadsheets with Who's In.
"We ran everything on a shared Google Sheet for three years. The first time a volunteer shift ran with Who's In, we had zero no-shows. The WhatsApp reminders did what four years of email reminders never could."
Renata Kowalski
Volunteer Coordinator, Community Food Network
"Our Saturday garden sessions used to have 40% of sign-ups not show up. Since switching, we fill every shift and the waitlist handles cancellations automatically. I spend an hour less on coordination every single week."
James Osei
Community Garden Organiser, Greenfield Community Project
"Grant reporting used to mean reconstructing attendance from paper sign-in sheets. Now I download a spreadsheet with every volunteer, every shift, every hour. Our last grant application took half the time."
Marta Delgado
Operations Manager, City Food Bank Volunteers
Run your next volunteer shift — and know exactly who showed up
Set up your first volunteer event in 2 minutes. Share via WhatsApp or email. Get the attendance data you need for grant reporting. Free forever for free events.
