Free volunteer event management — without the spreadsheet chaos
QR check-in, WhatsApp reminders, auto-waitlists, and attendance analytics for volunteer coordinators. 100% free for free events — no credit card, no contract.
Sound familiar?
You're not alone. These are the challenges we hear every day.
Spreadsheet chaos kills volunteer coordination
You maintain a Google Sheet with volunteer names, shift times, and contact info. Someone edits the wrong row. A shift double-books.
No-shows devastate volunteer shifts
A volunteer signs up for a Saturday food-bank shift and simply doesn't appear.
Email updates go unread — volunteers miss changes
You send a shift-change notice via email. Half your volunteers have a different address in your system. The rest don't check email on weekends.
No check-in records means no proof of impact
Grant applications and donor reports require volunteer hours and attendance figures.
From volunteer sign-up to attendance report in 3 steps
Create a volunteer shift event in 2 minutes
Set shift details, capacity, location, and date. Share the RSVP link via WhatsApp, email, or your newsletter.
WhatsApp reminders cut no-shows dramatically
Automated reminders go out 24h and 2h before each shift.
QR check-in tracks attendance and builds your impact data
Display a QR code at the venue. Volunteers scan on arrival — real-time attendance recorded instantly.
Built for nonprofit coordinators and volunteer managers
From weekly food bank shifts to large community clean-up days and recurring garden sessions.
QR code check-in for volunteer shifts
Real-time QR check-in with multi-admin support. Multiple coordinators can manage arrivals simultaneously across large volunteer events.
WhatsApp & email reminders
Automated reminders slash no-show rates. Sent via WhatsApp and email 24h and 2h before every shift — where volunteers actually read messages.
Auto-waitlists when shifts fill up
Shifts cap at your set capacity. When a volunteer cancels, the next person on the waitlist is automatically notified and confirmed.
Recurring shifts for regular sessions
Weekly or monthly volunteer sessions auto-schedule with fresh RSVP links each time. Set up once and it runs itself.
Analytics dashboard for impact reporting
Track attendance rates, no-show trends, and volunteer hours over time. Export data for grant applications, donor reports, and board presentations.
Apple & Google Wallet volunteer badges
Volunteers receive digital badges via Apple Wallet or Google Wallet — a March 2026 feature that doubles as a credential and a reminder with live shift…
Multi-language support (10 languages)
Serve diverse volunteer communities. The platform supports 10 languages so volunteers can RSVP and receive reminders in their preferred language.
100% free for volunteer events
Volunteer events are almost always free-to-attend — which means the platform costs you nothing. The 2.7% fee only applies to paid-ticket events.
What volunteer coordinators say
From food banks to community gardens — coordinators who replaced spreadsheets with Who's In.
"We ran everything on a shared Google Sheet for three years. The first time a volunteer shift ran with Who's In, we had zero no-shows. The WhatsApp reminders did what four years of email reminders never could."
Renata Kowalski
Volunteer Coordinator, Community Food Network
"Our Saturday garden sessions used to have 40% of sign-ups not show up. Since switching, we fill every shift and the waitlist handles cancellations automatically. I spend an hour less on coordination every single week."
James Osei
Community Garden Organiser, Greenfield Community Project
"Grant reporting used to mean reconstructing attendance from paper sign-in sheets. Now I download a spreadsheet with every volunteer, every shift, every hour. Our last grant application took half the time."
Marta Delgado
Operations Manager, City Food Bank Volunteers
Run your next volunteer shift — and know exactly who showed up
Set up your first volunteer event in 2 minutes. Share via WhatsApp or email. Get the attendance data you need for grant reporting. Free forever for free events.
