How to Manage Event Waitlists
Automatic waitlist management with Who's In. Learn how the smart waitlist system works and how to optimize it.
3 minutes read
1
Set a capacity limit
When creating or editing your event, set a maximum capacity. This enables the automatic waitlist.
💡 Tip: You can change capacity at any time, even after RSVPs have started.
2
Understand automatic bumping
When someone drops out, the next person on the waitlist is automatically promoted and notified.
💡 Tip: This happens instantly—no manual work required!
3
View your waitlist
On your event page, expand the attendee list to see both confirmed guests and waitlisted guests with their position.
💡 Tip: Waitlist positions are numbered so guests know where they stand.
4
Manually promote someone
As an organizer, you can manually promote someone from the waitlist if needed.
💡 Tip: Useful if you need to prioritize certain guests.
5
Increase capacity
If you can accommodate more people, increase capacity and waitlisted guests will be automatically promoted.
💡 Tip: They'll receive a notification that they're now confirmed!
You're all set!
Ready to put this into practice?
