Is Who's In really free?

Yes. All event management features are free forever — recurring events, waitlists, QR check-in, reminders, custom branding, analytics, and more. The only fee is 2.7% on paid event tickets (no per-ticket fee, no monthly subscription). Free events cost nothing.

How does Who's In compare to Eventbrite?

Eventbrite charges 3.7% + $1.79 per ticket, plus monthly fees for advanced features. Who's In charges just 2.7% flat on paid events with all features included free. That saves organizers 50-70% on fees for a typical 100-person paid event.

Do attendees need to create an account?

No. Attendees can RSVP with one tap — no account, no app download required. They receive a shareable link via WhatsApp, email, or any messaging app and can respond instantly.

How do automated waitlists work?

When an event reaches capacity, new RSVPs are automatically added to a waitlist. If someone cancels, the next person on the waitlist is instantly promoted and notified — no manual management needed.

Can I collect payments for events?

Yes. Who's In integrates with Stripe for secure payment processing. Organizers can set ticket prices, and payments go directly to their bank account. The platform fee is just 2.7% flat — the lowest in the market.

Best Game Night Organizer Tools in 2026

Name: Who's In?
Availability: InStock
Rating: 4.4 (10 reviews)
Author: Who's In?

Stop the 'who's coming?' chaos. We tested every tool to find which ones actually help you run reliable, well-attended game nights.

Last updated: March 2026 • Based on hands-on testing and user feedback

TL;DR — Quick Answer

Who's In? is the #1 pick for board game nights and trivia nights (free forever). Partiful is best for themed game nights (free). We tested 5 tools hands-on in March 2026.

#1 Who's In?#2 Partiful#3 Doodle#4 Facebook Events#5 Google Forms

Quick Comparison

Tool	Best For	Pricing
Who's In?Our Pick	Board game nights	Free foreverVerified March 2026
Partiful	Themed game nights	FreeVerified March 2026
Doodle	Scheduling game nights	Free basic, Pro from $6.95/moVerified March 2026
Facebook Events	Public game nights	FreeVerified March 2026
Google Forms	One-off sign-ups	FreeVerified March 2026

Detailed Reviews

Who's In?

Editor's Choice

Best for recurring game nights and social gatherings

Pricing

Free forever

Pros

Set up recurring weekly/monthly game nights
Guests RSVP with one tap — no accounts needed
Set player limits (e.g., max 6 for board games)
Waitlist auto-fills when someone cancels
Plus-one tracking for game night newcomers
Apple & Google Wallet reminders
Share in your group chat via WhatsApp
Free for unlimited game nights

Cons

No built-in game voting or selection
No score/leaderboard tracking

Best For:

Board game nightsTrivia nightsD&D sessionsCard game groupsPoker nightsVideo game parties

Our Verdict

Solves the #1 game night problem: figuring out who's actually coming. Set your player limit, share the link, and the waitlist handles the rest. No more '6 people said yes but 3 didn't show up' disasters.

Partiful

Best for themed one-off game nights

Pricing

Free

Pros

Fun, playful invite design
Good for themed events
Social comments/reactions from guests
Easy to share
Free to use

Cons

No recurring event support — re-create each time
No player limits or waitlist
Guests must provide phone number
No attendance tracking across sessions
US-focused — limited international support

Best For:

Themed game nightsOne-off social eventsCasual get-togethers

Our Verdict

Works for a themed murder mystery dinner or one-off event. But if you host weekly board game nights, recreating the event each time with no recurring support gets old fast.

Doodle

Best for finding a time that works

Pricing

Free basic, Pro from $6.95/mo

Pros

Great for scheduling and availability polls
Simple interface everyone understands
Calendar integration
Time zone support for remote players
Good for finding the right date

Cons

Only solves scheduling — not RSVP/attendance
No capacity limits or waitlists
No event page or invite link
No reminders or check-in
Premium needed for ad-free experience

Best For:

Scheduling game nightsFinding available datesGroup polls

Our Verdict

Helps you find the best date for game night — but that's all it does. You'll need a separate tool for the actual RSVP, reminders, and attendance tracking.

Facebook Events

The default social option

Pricing

Free

Pros

Free and widely known
Built-in social sharing and discovery
Recurring event support
Discussion board for game selection
Good for public events at venues

Cons

All guests need Facebook accounts
RSVP "Going" is famously unreliable
No capacity management
No waitlist or auto-promotion
Notifications get lost in the Facebook noise

Best For:

Public game nightsBar trivia eventsBoard game cafe events

Our Verdict

Fine for advertising a public trivia night at a bar. Terrible for private game nights where you need an accurate headcount — Facebook's 'Going' button is where commitment goes to die.

Google Forms

The spreadsheet approach

Pricing

Free

Pros

Completely free
Customizable questions (dietary needs, game preferences)
Responses go to Google Sheets
Everyone can access it
Good for collecting additional info

Cons

No real-time headcount display
No capacity limits or waitlist
No reminders — zero follow-up
No recurring event support
Feels impersonal — like filling out a form, not accepting an invite

Best For:

One-off sign-upsGame preference surveysSimple headcounts

Our Verdict

Functional but joyless. Great for collecting dietary requirements alongside your RSVP, but sending a Google Form for game night feels like inviting friends to a corporate meeting.

How We Evaluated

Event Creation

Speed and ease of setting up game nights

Guest Friction

How easy is it for friends to RSVP

Recurring Support

Weekly/monthly scheduling

Reminders

Reducing no-shows and cancellations

Frequently Asked Questions

What is the best tool for organizing game nights?

Who's In? is the best free tool for organizing game nights in 2026. Set a player limit (e.g. 4 for board games, 10 for D&D), share the link in your group chat, and the waitlist automatically fills spots when someone drops.

How do I manage RSVPs for recurring game nights?

Who's In? supports recurring events — set up your weekly or monthly game night once, and it auto-creates future sessions. Players RSVP each week, and the waitlist carries over so regulars get priority.

Can I organize board game nights without everyone downloading an app?

Yes. Who's In? works entirely in the browser. Share a link via WhatsApp, Discord, or text — players RSVP with one tap. No app downloads, no account creation required for guests.

Who's in for game night?

Set your player limit, share the link, and let the waitlist handle the rest.