Cut Your No-Show Rate by 38%
Automatic reminders 48 hours before. Social proof that builds commitment. Smart nudges that confirm attendance. Behavioral science does the work—you fill your events.
Average no-show rate
Based on community event data
Sound familiar?
You're not alone. These are the challenges we hear every day.
Empty seats kill your margins
A 100-person fitness class with 40% no-shows = 40 lost bookings. That's $400–$800 per class in lost revenue.
Free events see massive no-shows
Community events, webinars, and workshops with no entry fee average 40–51% no-shows. People register and disappear.
Manual reminders don't scale
Sending individual messages takes hours. Automation is the only way to reach everyone 48 hours before the event.
The Hidden Cost of Empty Seats
No-show rates vary by event type. But they're all costing you money.
Yoga Classes
Fitness & Wellness
No-show rate
Community Events
Networking & Local
No-show rate
Webinars
Online & Education
No-show rate
Sports/Fitness
Paid classes
No-show rate
What This Really Costs You
100-person fitness class with 40% no-shows = 40 wasted spots (revenue loss: $400–$800/class)
50-person workshop with 35% no-shows = 18 empty seats (broken trust with venues and sponsors)
1,000-person webinar with 51% no-shows = 510 people who registered but didn't attend (damaged reputation)
The real problem: Every empty seat represents failed follow-up. The difference between paid events (8-15% no-shows) and free events (40%) is follow-up.
Your Built-In No-Show Prevention Stack
Four phases of behavioral science-backed automation that keep people committed
Capacity + Social Proof
Set event capacity. Display real-time attendee count. When guests see others coming, they commit harder.
48-Hour Reminder
Behavioral science shows reminders 48 hours in advance reduce no-shows by 29%. Who's In sends them automatically.
Morning-Of Check-In
Final nudge via WhatsApp 2-4 hours before. People confirm or cancel early. No surprises at event time.
Post-Event Analytics
Track no-show rates, cancellation patterns, and trends. Use data to improve your next event.
Features That Fix No-Shows
Everything you need to reduce no-shows and protect your revenue
Automatic Email Reminders
Pre-configured reminders sent 48 hours before the event. Reduces no-shows by 29-38%.
- Behavioral science-backed timing
- Zero setup required
- Customizable messages
Smart Waitlist Management
Automatically promote waitlisted guests when spots open up. Never waste capacity.
- Auto-promotion
- Real-time capacity updates
- Reduce over-booking
WhatsApp Integration
Send final "Still in?" confirmations via WhatsApp. Higher open rates than email.
- Direct messaging
- One-tap confirm/cancel
- Higher engagement
One-Tap Cancellation
Guests cancel in one click. Free up seats immediately. Know real headcount sooner.
- Fast seat turnover
- Frictionless cancellation
- Accurate headcount
Attendance Analytics
Track no-show rates, cancellation patterns, and trends by event type and day of week.
QR Code Check-In
Fast, secure check-in at the door. Reduce fraud. Ensure accurate attendance records.
- Fast entry
- Fraud prevention
- Clean data
Apple & Google Wallet Passes
Attendees save event passes to Apple Wallet or Google Wallet. Lock-screen push reminders before the event — reducing no-shows by up to 40%.
- Lock-screen reminders
- One-tap check-in
- No app needed
Before & After: Who's In in Action
The automation that changes everything
Without Who's In
- ✕Manual RSVP tracking (spreadsheet chaos)
- ✕Reminders you have to write & send
- ✕People forget. Seats go empty
- ✕No data on why people no-show
- ✕Same problems repeat every event
- ✕Stressed organizers. Lost revenue
With Who's In
- One-click RSVP (no account needed)
- Reminders sent automatically
- People confirm or cancel ahead of time
- Full visibility into attendance trends
- Data-driven improvements each event
- Apple & Google Wallet passes with lock-screen reminders
- Full events. Happy organizers. Revenue protected
See What No-Shows Are Really Costing You
Real data across 8 event types, with worked examples
How much are empty seats actually costing your events? We've calculated the real annual impact across yoga classes, webinars, corporate training, community meetups, and more — with three worked examples and an ROI calculator.
Trusted by event organizers worldwide
See real results from fitness studios, webinar hosts, and community leaders
"We were losing 40% of signups to no-shows on free events. After using Who's In, it dropped to 15%. That's 25% more attendees showing up."
"Our yoga studio was dealing with 25% no-shows per class. With automatic reminders, we're down to 8%. Classes stay full. Revenue is up."
"For webinars, we used to see 50% of registrants actually attend. Now it's 75%. That's hundreds of extra participants per month."
Advanced No-Show Prevention
Enterprise features, completely free
Running multiple events? Get advanced analytics, Apple & Google Wallet passes, white-label booking pages, and LinkedIn verified organiser badges. Track no-show patterns across all your events and optimize your strategy.
I built Who's In because I was tired of watching events fail. The frustration wasn't complicated. People would register, then forget, then not show up. A simple reminder fixed 30-40% of no-shows. Behavioral science made it even better. And now, hundreds of organizers get to run full events instead of scrambling for headcount.
Stop losing money to no-shows
Create your first event in 2 minutes. Free forever.
- Automatic reminders (29-38% reduction)
- Apple & Google Wallet passes (40% fewer no-shows)
- WhatsApp integration
- Analytics & reporting
No credit card required · All Pro features free forever
Every empty seat is lost revenue
Fix it in 90 seconds. Start free. No credit card required.
