Hybrid Conference Management, Both Audiences First
In-person and virtual tracks, timezone-aware scheduling, session recordings, and cross-format networking — built for conferences. One platform for both audiences.
Sound familiar?
You're not alone. These are the challenges we hear every day.
Managing in-person AND virtual attendees doubles the complexity
Different registration flows, separate session links, timezone confusion, and two sets of communications. Most platforms are built for one or the other — not both.
Remote attendees feel like second-class participants
Virtual attendees get a stream link and nothing else. No networking, no personal agenda, no engagement tools. They tune out by session two.
Timezone management for global audiences is a nightmare
A 2pm GMT keynote is 6am in San Francisco and 11pm in Tokyo. Without timezone-aware scheduling, remote attendees miss sessions or show up at the wrong time.
One platform, two audiences, zero compromise
Set your format, manage both audiences, track everything. Done.
Create your hybrid programme
Mark sessions as in-person, virtual, or hybrid. Set room assignments for on-site and add stream links for virtual. Timezone-aware scheduling included.
Set up in-person and virtual tracks
Create parallel tracks for both formats. Virtual attendees get stream links, session recordings, and timezone-adjusted schedules in their personal agenda.
Both audiences get first-class treatment
In-person attendees get venue directions and room assignments. Virtual attendees get stream links and timezone-adjusted reminders. Everyone gets networking.
Built for the hybrid era
Every feature works across in-person and virtual formats
In-person + virtual session management
Mark each session as in-person, virtual, or hybrid. Virtual sessions include stream links. In-person sessions include room assignments and directions.
- Session format tags
- Stream link integration
- Room assignment
Timezone-aware scheduling
Virtual attendees see every session in their local timezone. No mental maths, no missed keynotes. Timezone detection is automatic.
Session recording access
Link session recordings to the agenda after the event. Virtual attendees catch up on sessions they missed. On-demand viewing extends engagement.
- Post-event recordings
- On-demand access
Cross-format networking
Attendee directory includes both in-person and virtual participants. Interest-based matching, direct messaging, and meeting scheduling work across formats.
Personal agenda builder
Attendees build personal schedules across formats. In-person attendees see room locations. Virtual attendees see stream links. Both get reminders.
- Format-aware agendas
- Timezone-adjusted reminders
Hybrid analytics
Track engagement across both audiences. Compare in-person vs virtual attendance, session popularity by format, and overall hybrid event ROI.
Hybrid events that worked for everyone
Organisers who made both audiences feel like VIPs
"Our hybrid conference had 300 in-person and 500 virtual attendees across 12 timezones. Who's In handled both audiences seamlessly — timezone-adjusted agendas were the hero feature."
"Virtual attendees finally felt included. Personal agendas with stream links, timezone-adjusted session times, and networking tools. Our virtual satisfaction score jumped significantly."
"Managing two ticket types — in-person and virtual — with different pricing and access levels was trivial. The tiered system handled it automatically."
Your next hybrid event, fully managed — free
Create your hybrid conference in minutes.
- In-person + virtual tracks
- Timezone-aware scheduling
- Cross-format networking
- Only 2.7% on paid tickets
No credit card required · All Pro features free forever
Ready to run a hybrid event where nobody feels left out?
Join organisers who made hybrid events work for both audiences
