Is Who's In really free?

Yes. All event management features are free forever — recurring events, waitlists, QR check-in, reminders, custom branding, analytics, and more. The only fee is 2.7% on paid event tickets (no per-ticket fee, no monthly subscription). Free events cost nothing.

How does Who's In compare to Eventbrite?

Eventbrite charges 3.7% + USD 1.79 per ticket, plus monthly fees for advanced features. Who's In charges just 2.7% flat on paid events with all features included free. That saves organizers 50-70% on fees for a typical 100-person paid event.

Do attendees need to create an account?

No. Attendees can RSVP with one tap — no account, no app download required. They receive a shareable link via WhatsApp, email, or any messaging app and can respond instantly.

How do automated waitlists work?

When an event reaches capacity, new RSVPs are automatically added to a waitlist. If someone cancels, the next person on the waitlist is instantly promoted and notified — no manual management needed.

Can I collect payments for events?

Yes. Who's In integrates with Stripe for secure payment processing. Organizers can set ticket prices, and payments go directly to their bank account. The platform fee is just 2.7% flat — the lowest in the market.

What does Who's In Studio include?

Studio includes class scheduling, member booking, memberships and packages, instructor management, CRM, automated reminders, and a branded booking page — everything Mindbody charges USD 139/mo for, starting at USD 15.83/mo.

Can members book classes online?

Yes. Each studio gets a branded booking page (whos-in.app/s/your-studio) where members browse the schedule, book classes, and manage their memberships — no app download required.

Does Studio support recurring class schedules?

Yes. Set up weekly, biweekly, or monthly recurring classes with automatic scheduling. Members can book individual sessions or purchase class packs and memberships.

Built for CrossFit Boxes

CrossFit Box Management, WOD-Ready

Name: Who's In
Availability: InStock
Rating: 4.5 (13 reviews)
Author: Who's In

Class caps, open gym tracking, auto waitlists, and member reminders — built for studios. Ditch the monthly software fees and keep your margins.

From $15.83/mo billed annually

Strict class caps

Auto waitlists

No app required

See a live studio demo →

Sound familiar?

You're not alone. These are the challenges we hear every day.

WOD classes hit cap and members get turned away

With strict class caps for safety and coaching quality, members who can't book in time get frustrated. No waitlist means no recovery.

Boxes without waitlists lose 20% of potential class revenue

Open gym sessions are impossible to track

Members show up for open gym whenever they want. You have no idea who's in the box, creating liability issues and overcrowding.

60% of boxes have no system for tracking open gym usage

Monthly fees for software eat into thin margins

CrossFit boxes already pay affiliate fees, rent, and equipment costs. Adding $200+/month for booking software is a hard pill to swallow.

Average box spends $2,400/year on management software

Every WOD filled, every member tracked

Set your caps, share your link, let members book. Done.

Set up your WOD schedule

Create your daily class schedule with capacity limits. Add open gym sessions, specialty classes, and on-ramp courses.

5 minutes

Members book their WOD

Share your box link. Members see available classes, book their spot, and join the waitlist if it's full. No app download needed.

30 seconds

Auto-managed capacity and reminders

Class full? Waitlist kicks in. Cancellation? Next member gets promoted. Reminders go out automatically to cut no-shows.

Automatic

Built for boxes, not generic events

WOD-specific features that generic booking tools can't match

WOD class capacity management

Set strict caps per class — 16 for WODs, 8 for Olympic lifting, 20 for open gym. The system enforces limits and manages overflow.

Per-class caps
Auto-enforce
Safety compliance

Open gym session booking

Members book open gym slots so you know who's in the box. Track usage for insurance and capacity planning.

Liability protection

Auto waitlist promotion

When a member cancels, the next waitlisted athlete is notified and promoted instantly. Every spot in every WOD gets filled.

Instant promotion
WhatsApp alerts

Smart reminders

Automatic reminders before each class. Members who tend to no-show get an extra nudge. Keep your WODs at capacity.

Reduces no-shows 70%

Specialty class scheduling

Schedule Olympic lifting, gymnastics, endurance, and mobility classes alongside your regular WODs. Different caps and pricing per class type.

Specialty classes
On-ramp courses

Member analytics

Track attendance patterns, most popular class times, and member retention. Make data-driven decisions about your schedule.

Pro

Boxes running at full capacity

Join CrossFit boxes saving thousands on software

"We cap our WODs at 16 for coaching quality. Before Who's In, we'd get 20 members showing up and have to turn people away. Now the waitlist handles it automatically."

Ryan Mitchell

Owner, Forge CrossFit, Denver

"Tracking open gym was non-existent. Now members check in for open gym sessions and we know exactly who's in the box at any time. Insurance loves it."

Sam Torres

Owner, Iron Republic CrossFit, Austin

"We were paying $250/month for Wodify. Who's In does everything we actually use — class booking, capacity, reminders — for free. That's $3,000 a year saved."

Kelly O'Brien

Owner, Coastal CrossFit, San Diego

Every WOD full, every open gym tracked — free

Set up your CrossFit box in 5 minutes.

WOD class capacity management
Open gym session tracking
Auto waitlist promotion
Only 2.7% on paid classes

No credit card required · All Pro features free forever

Ready to fill every WOD without the software tax?

Join boxes that stopped paying $200+/month for booking software