Conference Software Built for Sydney's Thriving Events Scene
ICC Sydney, Darling Harbour, and the International Convention Centre make Sydney one of the APAC region's premier conference destinations. Who's In gives organisers AI networking, custom badges, and sponsor portals — from A$75/mo.
Everything you need for a world-class Sydney conference
From AI-powered networking to sponsor portals and Apple Wallet passes — Who's In handles every detail so you can focus on the event experience.
AI Networking & Matchmaking
Sydney conferences attract Australian, New Zealand, and APAC delegates. Our AI matches attendees by industry, seniority, and objectives to drive meaningful connections at ICC Sydney and beyond.
Custom Badge Printing
Full-colour, QR-enabled badges for any Sydney venue. Templates for ICC Sydney, Doltone House, and Four Seasons. Thermal and A4 PDF printing supported.
Sponsor Lead Portals
Sydney's corporate sponsors need transparent ROI. Provide exhibitors with real-time lead scans, session engagement data, and post-event export reports.
Multi-Day Agenda Builder
Build Sydney's multi-day conferences with parallel tracks, breakfast briefings, workshops, and Darling Harbour networking events — all in a visual drag-and-drop editor.
Hybrid Support for APAC
Reach delegates across APAC who can't travel to Sydney. Stream sessions live with interactive Q&A and run virtual networking rooms for remote participants.
Wallet Passes & QR Check-In
Apple and Google Wallet passes for paperless entry at ICC Sydney. Real-time door counts on your dashboard — perfect for Darling Harbour's high-footfall events.
Transparent pricing for Sydney conference organisers
- AI matchmaking & attendee networking on all plans
- Custom badge printing with QR & LinkedIn codes
- Sponsor portal with real-time lead capture
- Multi-day agenda builder with speaker management
- Apple & Google Wallet passes included
- Hybrid streaming with interactive Q&A
Perfect for annual or regular conferences
- Up to 500 attendees
- AI networking & matchmaking
- Custom badge printing
- Sponsor portal
- Multi-day agenda builder
- QR check-in scanner
For large-scale and multi-event organisations
- Unlimited attendees
- Speaker management module
- Multi-event analytics
- Priority support
- Custom domain & branding
- Advanced sponsor analytics
2.7% platform fee on paid ticket events. Free events always free.
"We moved our annual industry conference at ICC Sydney to Who's In. Registration was seamless, badge printing took 20 minutes to set up, and our sponsors loved the lead portal. Highly recommend."
Top conference venues in Sydney
Real Sydney venues where organisers host conferences, summits, and multi-day events.
International Convention Centre Sydney (ICC)
Convention centre · 1,000-8,000 delegates
Darling Harbour — Australia's premier convention centre with harbour views and direct access to restaurants and hotels
Carriageworks
Historic venue · 300-2,000 delegates
Eveleigh, Redfern — heritage-listed former railway workshops turned contemporary arts and events precinct
University of Sydney - Great Hall
University hall · 200-700 delegates
Camperdown — stunning Gothic Revival hall and modern lecture theatres popular for academic and medical conferences
Doltone House Hyde Park
Hotel conference · 100-500 delegates
CBD — elegant heritage ballroom venue overlooking Hyde Park, ideal for mid-size corporate conferences
Sydney Startup Hub
Co-working event space · 50-300 delegates
Haymarket — government-backed innovation hub with modular event spaces and a startup community of 2,500+
Sydney Masonic Centre
Historic venue · 200-800 delegates
CBD, near Town Hall — art-deco landmark with a tiered 800-seat auditorium and multiple breakout rooms
Conference seasons in Sydney
Southern summer start
January is quiet (summer holidays). February-March ramps up fast — Cebit Australia echoes and back-to-work conferences fill ICC and Carriageworks. Outdoor receptions are popular in warm evenings.
Autumn peak
Sydney's strongest conference quarter. Vivid Sydney (May-June) light festival draws international visitors. Healthcare, fintech, and mining conferences cluster at ICC Darling Harbour.
Winter conferences
Cooler weather (12-18°C) keeps events indoors. Academic mid-year conferences at UNSW and USyd. August-September sees strong APAC regional summits as budgets finalise before EOFY.
Spring surge & holiday wind-down
October-November is the second peak — All Energy Australia and dozens of tech summits. December drops sharply as the Christmas and summer holiday season begins.
Sydney conference organiser spotlight
James Nguyen
Sydney MedTech Conference · 450 delegates attendees
James launched the Sydney MedTech Conference in 2022 with 70 health innovators at Sydney Startup Hub. It grew to 450 delegates at ICC Sydney, bridging hospital clinicians, university researchers, and medtech founders from across Australia and New Zealand.
"Wallet passes were a game-changer for check-in — 450 delegates scanned through in under 20 minutes with zero printed badges."
Frequently asked questions
Does Who's In work at ICC Sydney?
Yes. Who's In is venue-agnostic. Our QR scanner app runs on any device — use existing venue tablets or your own smartphones. Badge printing works with any USB or network printer.
What does Who's In cost in AUD?
Starter is approximately A$75/mo, Pro A$225/mo (billed in USD — $49 and $149 at standard exchange). A 2.7% fee applies on paid ticket events.
Does Who's In support Australian GST for conference tickets?
Yes. Configure 10% GST on ticket prices, displayed as tax-inclusive or exclusive. Automated tax invoices are generated for attendees on request.
How does the attendee app work for Sydney delegates?
Delegates access a personalised schedule via the Who's In web app — no download required. They browse sessions, schedule 1:1 meetings via AI matches, and get session reminders.
Can I run a hybrid conference from Sydney reaching the wider APAC region?
Yes. Every event on Who's In supports live streaming with interactive Q&A. Virtual attendees get their own lobby, session access, and can participate in networking — just like in-person delegates.
Ready to run your best Sydney conference yet?
AI networking, custom badges, sponsor portals, and hybrid support — all in one platform. Start free, upgrade when you're ready.
